Question 1

How do I decide what tasks to delegate to a freelance executive assistant?

Accepted Answer

Start by listing tasks that take up too much of your time or that you're not keen on doing. Consider tasks like managing emails, scheduling, and organizing documents. It's also helpful to identify tasks which require a lot of coordination. Your goal is to free up your time for more important work.

Question 2

What should I include in a clear project brief for an executive assistant?

Accepted Answer

A good project brief should explain your expectations and deadlines. Include details about your communication preferences and any tools they should use. Share background information on your business and its core values to help them align with your goals.

Question 3

How can I ensure that my freelance executive assistant can effectively work within my existing workflows?

Accepted Answer

Communicate your current workflows and tools clearly. Provide detailed instructions or guides on how tasks are usually completed. Consider giving them access to necessary files and systems so they can integrate smoothly.

Question 4

What is the best way to establish effective communication with my freelance executive assistant?

Accepted Answer

Choose a communication method that fits both of you, like email or chat apps. Set up regular check-ins to discuss progress and any concerns. Be open and honest in your communication to build a strong working relationship.

Question 5

How do I set realistic deadlines when working with a freelance executive assistant?

Accepted Answer

Consider the complexity and scope of the tasks you're delegating. Discuss timelines and availability with your assistant before setting deadlines. This way, you'll both be on the same page and avoid any stress from unrealistic expectations.

Question 6

What tools are best for collaborating with a freelance executive assistant?

Accepted Answer

Use tools that support file sharing, project management, and communication. Platforms like Google Workspace or Trello are popular for managing tasks and projects. Choose tools you’re comfortable with and ensure your assistant is familiar with them too.

Question 7

How can I measure the performance of my freelance executive assistant?

Accepted Answer

Set clear performance indicators like task completion rates or response times. Schedule regular reviews  to discuss achievements and areas for improvement. Feedback is key in helping them grow and deliver better results.

Question 8

Why is it important to discuss confidentiality with my freelance executive assistant?

Accepted Answer

Executive assistants often deal with sensitive information. Discussing confidentiality ensures your data is protected. Consider having them sign a non-disclosure agreement to safeguard your business secrets.

Question 9

How do I onboard a freelance executive assistant effectively?

Accepted Answer

Create an onboarding checklist with information about your business and its processes. Introduce them to team members they'll be interacting with. Provide initial training and support to help them get started smoothly.

Question 10

What should I expect in terms of availability and response times from a freelance executive assistant?

Accepted Answer

Discuss availability and preferred communication times upfront. Understand that freelancers may have other clients, so flexibility is important. Agree on reasonable response times that suit both of your schedules.

Best English-speaking freelance Executive Assistants to hire in 2025

Looking to hire English-speaking Executive Assistants for your next project? Browse the world’s best freelance Executive Assistants on Contra.

Trusted by 50K+ teams from creative agencies to high growth tech companies

People also hire

Explore projects by English-speaking Executive Assistants on Contra

Top services from English-speaking Executive Assistants on Contra

Top locations for English-speaking Executive Assistants

English-speaking Executive Assistants near you

FAQs