Favour Jacob
Executive Operations Assistant
I built this Notion Project Management Dashboard to streamline team productivity and give executives clear visibility into ongoing work. The dashboard consolidates all tasks and projects into a single system with real-time updates across To-Do, In-Progress, and Completed stages.
The system also features a master task database, priority filters, team assignments, and automated reporting to support effective decision-making. This sample demonstrates my expertise in building structured digital systems that improve organization, transparency, and execution.
Skills demonstrated:
Project planning
Coordination
Notion workspace design
Database management
Workflow development
Process mapping
Task prioritization
Timeline management
Cross-functional communication
Operational efficiency
Systems thinking
Executive support
Initiative
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63
Designed and built an AI-powered inquiry management system that automates inquiry intake, categorization, team routing, client communication, and follow-up tracking. The workflow analyzes incoming requests, assigns them to the appropriate team member, stores records in Notion, and sends personalized confirmation emails. Automated reminders ensure unanswered inquiries are escalated, helping teams improve response times, maintain accountability, and deliver a better client experience.
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Designed and implemented a centralized Notion Business Operating System for Lily's Agency to streamline daily operations, project management, client tracking, and team collaboration. The workspace included executive dashboards, project trackers, CRM management, SOP documentation, meeting records, and task management systems. By centralizing key business processes, the system improved visibility, accountability, and operational efficiency across the agency.
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Designed a complete email management system to help busy professionals organize, prioritize, and process their inbox efficiently. This project includes a custom folder structure, priority labeling system, email workflow, and decision-making flowchart that makes it easier to stay on top of important messages while keeping the inbox organized.
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