Oreoluwa Eniolawun's Work | ContraWork by Oreoluwa EniolawunOreoluwa Eniolawun
GHL & n8n Automation Expert | CRM, AI & Workflow Automation
Never Miss a Lead: AI Receptionist & Follow-Up System for HVAC A GoHighLevel system that answers every enquiry, books the right appointment and follows up automatically, built for a Dallas HVAC company
The challenge;
Technicians are on jobs, calls get missed, and repairs, installs and emergencies all land in the same inbox. Follow-up depends on someone remembering.
What I built;
- AI receptionist that qualifies each lead by service, issue and urgency
- Smart booking: repairs to the service calendar, installs to the estimate calendar
- Emergency handoff: gas or burning smells go straight to a human, never auto-booked
- Missed-call text-back and lead nurturing that stop when the customer replies
- Reminders 1 day and 2 hours before every visit
10-stage CRM pipeline, high-value lead alerts, post-service follow-up and 90-day reactivation Most websites stop at “Contact us.” I built this one to start the conversation on its own.
For VOLTSET Executive, an executive career branding firm, I designed the site and wired in automation so every visitor’s click turns into a warm, context-rich lead:
- Auto-filled enquiries: choosing a package sends the visitor to the form with the package and service already selected.
- Context-aware WhatsApp: 19 entry points, each opening a chat with a prefilled message naming the exact service or package the visitor viewed. The owner knows what they want before replying.
- Form to WhatsApp in one click: a visitor’s answers become a ready-to-send WhatsApp message, so leads who prefer chat never drop off.
- Validated lead capture: submissions go straight to the inbox, with checks on emails and file uploads and clear error handling, so no enquiry gets lost.
- Instant checkout: card payment links built into the package cards.
The result is a premium, mobile friendly site where every click moves a visitor closer to becoming a client. The client wanted a simple way to manage new renovation leads and make sure no inquiry was missed.
I set up a HighLevel workflow that collects new leads, checks their budget, sorts them by priority, and sends a confirmation email right away.
The client also wanted follow up emails to stop when a lead replied, so I added that as well
After setting everything up, the client had a simple system that handled new leads automatically. Leads were captured, sorted by priority, contacted right away, and followed up without the team having to do it manually.
This helped the client save time, stay on top of new inquiries, and make sure good leads did not get missed.