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Inbound webhook receives call data from Vapi → JavaScript processes and qualifies the lead → fields are mapped and a calendar event is created for qualified leads → Vapi receives the response to speak back to the caller → a Switch node routes based on qualification outcome → follow-up email is sent automatically via Gmail.
The network for creativity
Join 1.25M professional creatives like you
Connect with clients, get discovered, and run your business 100% commission-free
Creatives on Contra have earned over $150M and we are just getting started
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This AI receptionist replies to new leads before you can even open your inbox.
Here's the full system:
Lead comes in → n8n picks it up → AI checks business info and writes a personalised response instantly → lead scored as Hot, Warm or Cold → everything saved to Airtable → if they book, Google Calendar updates and confirmation sent automatically → reminders sent → unbooked leads followed up → no-shows chased → past clients reactivated.
And one system serves multiple businesses. Add a new company by adding one row. No rebuilding.
7 workflows running like one always-on front desk.
Would you use this for your business? Comment FRONT DESK below and I'll reach out directly.
N8NaiautomationaireceptionistAI Agent DevelopmentAI AutomationBusiness Workflow AutomationGoogle CalendarGoogle Sheets
Conquessence.ai — AI Voice Agent for HVAC Businesses Built a full AI appointment-setting system for HVAC companies in the Dallas/Houston market. Retell AI voice agent handles inbound calls, checks technician availability via slot-fetching logic, routes by time-of-day, sends WhatsApp approval requests to the owner, queues overnight calls, and escalates emergencies immediately. Integrated with Jobber for job scheduling. Tools: Retell AI, Twilio, Make.com, Jobber API
Voice booking for HVAC is a sharp wedge, those inbound calls are high-intent and convert if you catch them live instead of a voicemail. The tech-availability check is the part I would guard hardest, a voice agent confirming a slot the calendar cannot actually honor costs more...
Automating Onboarding, One Email at a Time
I've been working on automating my onboarding flow using n8n, and I'm excited to say it's finally up and running. I'm using a combination of webhooks, Gmail, and Wait nodes to send a series of welcome emails to new clients over the course of 4 days. The best part is that it's all tracked in Google Sheets, so I can easily see who's engaged and who needs a little more attention. My tech stack includes n8n, Gmail, Google Sheets, and Telegram.
#n8n #automation #Webhook #Wait
Follow for more: https://go.phonezait.de/