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This is a "Pay-first" automated workflow that streamlines the transition from client inquiry to paid invoice.
By integrating Gmail, Google Calendar, and Airtable via n8n, this system automatically parses incoming email/website requests, checks and confirms availability, generates/sends the corresponding invoice, and when the owner confirms payment, books the slot and sends an invite link to the client.
This eliminates manual data entry, prevents double-booking, and stops unpaid calendar holds.
Automation EngineeringLow-Code/No-Code DevelopmentBusiness Workflow AutomationGmailGoogle CalendarN8N
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Problem: You spend too much time answering customers manually and lose track of conversations.
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Automated a manual Google Sheets → Slack workflow to eliminate repetitive data entry and give the team instant notifications.
Previously, new data had to be manually checked, processed, and shared across the team — slow and easy to miss. I built a Make.com scenario that:
Watches Google Sheets for new/updated rows
Processes and routes the data through a router based on conditions
Creates corresponding Trello cards for task tracking
Logs processed records back to Google Sheets
Sends real-time Slack notifications so the team is instantly updated
Result: What used to be manual checking and updating is now fully automated — saving hours weekly and removing room for human error.
Tools: Make.com, Google Sheets, Trello, Slack
wow love this
Obviously automated