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Freelance Application Tracker | n8n + Gmail + Google Sheets
I built an automated workflow using n8n, Gmail, Google Sheets, and JavaScript to simplify freelance job application tracking.
The system automatically:
Processes incoming application-related emails.
Matches messages to existing job applications.
Identifies replies, interviews, offers, and rejections.
Updates application statuses in Google Sheets.
Flags uncertain matches for manual review to prevent incorrect updates.
This personal portfolio project demonstrates practical experience with workflow automation, email processing, conditional logic, and Google Workspace integrations.
Technologies: n8n, Gmail API, Google Sheets, JavaScript.
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Processing incoming PDF attachments and logging key email data manually takes hours of tedious, repetitive work. Every time a new invoice, quote, or report lands in your inbox, you have to manually open the email, download the PDF, read through dense pages to extract important details, format the data, and log it into Google Sheets row by row.
Which one is faster, saves more time, and prevents mistakes?
1 voted
25%
3 voted
75%
4 votes
Closed
The manual-vs-automated framing is clear, but I'm curious how the workflow copes with PDFs that don't share a layout, like scanned invoices versus quotes. Do you parse them with a fixed template or an extraction step, and what happens to rows it can't read confidently?
For a client overwhelmed by Upwork applications, I delivered an end‑to‑end n8n workflow. It pulls new applicants via the Upwork API, scores each with Groq AI, logs results in Google Sheets, and pushes qualified candidates into their CRM while scheduling interviews automatically. Notifications are sent to Telegram, so they only intervene when a strong match appears. Stack: n8n, Webhook, HTTP Request, Upwork API, Groq, Google Sheets, Telegram. The solution cuts roughly 20 minutes of manual review per applicant.
Follow for more: https://go.phonezait.de/
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