n8n Workflow for AI-Assisted Video Quote Follow-Upn8n Workflow for AI-Assisted Video Quote Follow-Up
The network for creativity
Join 1.25M professional creatives like you
Connect with clients, get discovered, and run your business 100% commission-free
Creatives on Contra have earned over $150M and we are just getting started
A video brief rarely arrives complete. The client leaves out the deadline, or the video length, or the budget, and the quote waits while someone writes back to ask.
I run an AI video business, so I built an n8n workflow for this step. I am submitting it to the n8n template library next.
How it works:
A client emails a brief. The workflow reads the email, the attached PDF and up to three reference images.
OpenAI pulls out the number of videos, their lengths, the deadline and the budget.
If anything is missing, a reply asking only for that is saved in your Gmail drafts. When the client answers, the quote carries on.
Plain code prices the job from your rate card in Google Sheets: volume discount, rush fee, minimum order and deposit. The AI never sets a number.
You approve the price on Slack. A PDF quote is saved to Google Drive, and you approve again to send it or save it as a draft.
Each morning it checks for replies and drafts a follow-up after 3 quiet days. On Mondays you get a short report.
Nothing reaches a client until you press Send it.
The first image is the whole workflow. The second is the middle of it: the AI reads the brief, code checks what is missing, and the price waits for your approval.
If you quote creative work by email and want this running in your business, send me a message.
Post image
Kapil's avatar
For the extraction step, I'd keep a source reference for each requirement, especially when the email deadline conflicts with the attached PDF. Does the workflow flag that conflict for clarification rather than choosing one value and pricing it?
Back to feed
The network for creativity
Join 1.25M professional creatives like you
Connect with clients, get discovered, and run your business 100% commission-free
Creatives on Contra have earned over $150M and we are just getting started