Personal or Virtual Assistance

Kelly Linkous

Starting at

/hr

About this service

Summary

I pride myself on being a highly respected specialist who excels in not only establishing but also meticulously managing and prioritizing a multitude of searches, projects, and invaluable relationships.

Process

1. Initial Consultation

Discovery Call: Understand your needs and expectations.

Proposal: Outline services, timelines, and costs.

Agreement: Finalize terms of service and confidentiality.

2. Onboarding

Tool Setup: Establish communication and collaboration tools.

Kickoff Meeting: Review project scope and initial tasks.

3. Service Delivery

Task Management: Organize and prioritize tasks.

Regular Updates: Maintain clear communication and provide progress reports.

Quality Assurance: Ensure all deliverables meet expectations.

4. Client Relationship Management

Ongoing Support: Regular check-ins and feedback loops.

Invoicing: Timely and detailed invoices for services rendered.

Client Retention: Offer exceptional service and value-added benefits.

5. Continuous Improvement

Feedback Integration: Use client feedback to improve services.

Skill Enhancement: Stay updated with industry trends and tools.

What's included

Project Management Support
Deliverable: Project Plan and Tracking Description: Assistance in planning, executing, and tracking projects to ensure timely completion. Components: Project timelines with milestones. Task assignment and tracking. Regular status updates. Risk assessment and mitigation plans. Coordination between stakeholders.
Travel Coordination
Deliverable: Detailed Travel Itinerary Description: Comprehensive travel plans, including flights, accommodations, transportation, and meeting schedules. Components: Flight details with boarding passes. Hotel reservations with check-in/check-out times. Transportation arrangements (car rentals, transfers). Local maps and contact information. Emergency contacts and contingency plans.
Document Preparation
Deliverable: Professional Documents and Presentations Description: Create and format various documents such as reports, presentations, and proposals. Components: Drafting and editing documents. Creating visually appealing presentations. Ensuring consistency and accuracy. Managing version control.
Research and Analysis
Deliverable: Research Reports and Summaries Description: Conducting research on various topics and providing comprehensive reports. Components: Market research. Competitor analysis. Summaries of key findings. Recommendations based on research.
Personal Assistance
Deliverable: Personal Task Management Description: Handling personal errands and tasks to ensure a balanced life. Components: Scheduling personal appointments. Managing household staff or services. Running personal errands. Organizing personal events.
Communication Management
Deliverable: Email and Communication Handling Description: Managing and organizing incoming and outgoing communications. Components: Filtering and prioritizing emails. Drafting responses. Maintaining a communication log. Coordinating with team members.
Financial Administration
Deliverable: Expense Reports and Budgeting Description: Managing finances, including expense tracking. Components: Expense tracking and reporting. Reconciling receipts and statements. Liaising with accountants or financial advisors.
Client and Vendor Relations
Deliverable: Client and Vendor Management Description: Maintaining strong relationships with clients and vendors. Components: Regular communication and updates. Addressing concerns and inquiries. Managing contracts and agreements. Coordinating meetings and follow-ups.
Event Planning
Deliverable: Event Plan and Coordination Description: Full planning and execution of events such as meetings, conferences, or personal gatherings. Components: Venue selection and booking. Catering arrangements. Invitations and RSVPs. Agenda creation. On-site coordination.