Event and Convening Support

Pro

Trinity Jolley

Starting at

550

About this service

Summary

I support retreats, workshops, and convenings by handling logistics, communication, agendas, and day-of coordination so you can focus on facilitation and content. I manage the moving pieces behind the scenes and keep everything organized, on schedule, and aligned with your goals. You get a smooth, professional experience without the stress of managing it all yourself.

FAQs

Do you support virtual, in-person, or hybrid events?
All three. I adapt the coordination and communication to match your format.
Can you help create the agenda and event flow?
Yes. I design a detailed event agenda that supports your goals and keeps the experience structured and engaging.
Can you manage communications with vendors or partners?
Absolutely. I coordinate with vendors, venues, facilitators, and internal partners to ensure alignment before the event.
Do you provide support during the event?
Yes. I can support day-of logistics, timing, transitions, and troubleshooting so everything runs smoothly.
Do you handle follow up after the event?
Yes. I can prepare notes, next steps, recap materials, and communication to keep momentum going.

What's included

Logistics Coordination and Vendor Management
I coordinate all logistics leading up to your event including vendor communication, quotes, confirmations, and schedules. You get organized, reliable coordination so everything runs smoothly without needing your constant oversight.
Agenda Design and Meeting Flow
I craft a detailed event or convening agenda that aligns with your objectives, timing, and facilitation needs. This includes transitions, activity flow, breaks, and materials to ensure a cohesive and engaging experience.
Pre Event Communications and Stakeholder Prep
I prepare and send communication to participants, partners, or internal team members. This covers reminders, pre-reads, materials, location details, and clear expectations that set the event up for success.
On Site or Virtual Event Support
I provide real-time assistance during the event, managing logistics, timing, tech coordination, transitions, troubleshooting, and smooth flow so you can focus on leading the room instead of managing the details.
Post Event Follow Up and Materials
I support with post event notes, follow up emails, resource sharing, and next step documentation. Your participants leave with clarity and momentum, and your team walks away with clean deliverables.

Duration

1 week

Skills and tools

Event Planner