Executive Assistant | Virtual Support & Task Management

Pro

Prachi J

Starting at

/hr

About this service

Summary

I spent 5+ years supporting the CEO a California-based eCommerce company, handling executive operations, streamlining workflows, and managing critical communications. Working in a fast-paced environment taught me to anticipate needs, solve problems proactively, and keep everything running seamlessly. I don’t just assist—I create structure, so you can focus on scaling.

Process

1️⃣ Understanding Your Needs

Initial consultation to discuss tasks, priorities, and expectations.

Identify tools and communication preferences for seamless collaboration.

2️⃣ Task & Calendar Management

Organize schedules, book meetings, and set reminders.

Prioritize tasks to ensure smooth day-to-day operations.

3️⃣ Inbox & Communication Handling

Manage emails, filter important messages, and respond on your behalf.

Coordinate with teams, clients, and vendors for seamless workflow.

4️⃣ Travel & Expense Coordination

Plan travel itineraries, book flights/accommodations, and track expenses.

Ensure budget-friendly and efficient arrangements.

5️⃣ Project & Documentation Support

Create reports, presentations, and maintain organized records.

Assist with research, data entry, and document management.

6️⃣ Ongoing Support & Process Optimization

Identify ways to streamline workflows for better efficiency.

Adapt and evolve support as per business needs.

FAQs

What does an Executive Assistant do?
I handle calendar management, email handling, travel planning, research, documentation, and overall business support to keep things running smoothly.
Can you manage multiple tasks at once?
Yes! Multitasking is my strength—I ensure tasks are prioritized, deadlines are met, and nothing slips through the cracks.
Do you provide support in different time zones?
Absolutely! I offer flexible support to align with your schedule, whether local or international.
What tools do you use?
I work with Google Workspace, Microsoft Office, Slack, Trello, Asana, Notion, and CRM tools to manage tasks efficiently.
How do you charge for your services?
Pricing is based on hourly, part-time, or full-time support, depending on your needs. Let’s discuss what works best for you!

What's included

High-Level Calendar & Inbox Management
Prioritize emails, schedule meetings, and optimize daily workflows for executives.
Strategic Travel & Expense Management
Plan complex itineraries, handle last-minute changes, and ensure cost-efficient travel.
Confidential Data & Document Handling
Organize sensitive files, draft reports, and manage critical business documentation.
Executive Task & Project Coordination
Oversee key projects, manage deadlines, and facilitate cross-team collaboration.
Business Research & Decision Support
Conduct in-depth research, prepare reports, and provide insights for executive decisions.

Recommendations

(5.0)

Pranali Malode • TalenttPrime

Client • Feb 28, 2025

Recommended

Prachi is an incredible recruiter! She helped me find top talent globally with ease. She understands hiring needs quickly, finds the right people, and makes the process seamless. Her expertise in sourcing, screening, and onboarding is outstanding. Plus, she’s great at communication and building strong relationships. If you need a recruiter who truly delivers, she’s the one. Highly recommend!

Skills and tools

Executive Assistant

Personal Assistant

Virtual Assistant

Calendly