Custom Tool Creation & Integrations

Matija Žiberna

Starting at

200

About this service

Summary

I offer tailored software tools and integrations that simplify workflows, automate tasks, and enhance business efficiency. From multi-step forms and custom dashboards to API connections and real-time automations, I create solutions designed to solve specific problems seamlessly. What makes me unique is my focus on delivering lightweight, user-friendly tools that perfectly align with a client’s unique needs—ensuring fast implementation without the complexity of full-scale software development.

Process

1. Initial Call or Email

Purpose: Align on vision, goals, and feasibility. Key Activities:

30-minute free consultation to discuss the client’s idea, target audience, and core objectives.

Deliverable:

Follow-up email summarizing key points and next steps.

2. Scope Email

Purpose: Define MVP features, timeline, and expectations. Key Activities:

Finalize core features (e.g., jobs to be done).

Map technical architecture

Deliverable:

Project Scope Document: Features, timeline, milestones, and cost.

3. Contract

Purpose: Formalize collaboration. Key Activities:

Sign a clear contract with fixed pricing, timeline, and payment milestones.

Deliverable:

Signed agreement + project management tool access (Trello, Slack).

4. Development

Purpose: Develop, design, and optimize the solution.

Key Activities:

Sprint 1 (Day 1):

Project initilisation, setting up development enviroments, choosing the right tools.

Figma design sign-off.

Sprint 2 (Days 1-7):

Feature implementation

Daily Updates:

Loom video demos or GitHub commit summaries.

Deliverable:

Staging link for real-time feedback.

5. Delivery

Purpose: Ship a polished, production-ready code.

Key Activities:

Final Testing:

Cross-browser/device checks.

Deployment:

Vercel hosting + HTTPS setup.

GA4/Umami analytics integration.

Handover:

GitHub repo access + training (if needed).

30-day maintenance plan (bug fixes, minor tweaks).

Deliverable:

Launch Kit: Documentation, logins

FAQs

How long does it take to complete a project?
The timeline depends on the complexity of the project. Simple tools or integrations typically take 1 week, while more advanced solutions like interactive dashboards or multi-step automations may take 2-4 weeks or more.
Do I need to provide any technical details?
Not necessarily. During the initial consultation, I’ll work with you to understand your needs and identify the platforms or tools you’re already using. I’ll handle the technical implementation from there.
What platforms or tools can you integrate with?
I can work with a wide range of platforms and APIs, including Zoom, Google Sheets, Shopify, Slack, Salesforce, HubSpot, and more. If your platform has an API, I can usually integrate it.
Do you offer ongoing support and maintenance?
Yes! I provide post-delivery support, which includes bug fixes and optional maintenance plans for updates or feature enhancements. This ensures the solution continues to work smoothly as your needs evolve.
Can you help with data security and privacy compliance?
Absolutely. I prioritize secure data handling and can build solutions that comply with GDPR, HIPAA, or other relevant data protection regulations, based on your requirements.
Do you offer hosting for the tools you create?
I can assist with deploying the tools to your preferred hosting platform, such as AWS, Vercel, or DigitalOcean. If you don’t have hosting, I can recommend and set it up for you.
Who owns the code after launch?
You own 100% of the code, design files, and assets. I’ll transfer the GitHub repo, Docker setup, and CMS access with no strings attached.
Can I scale this code later?
Absolutely. I prioritize clean, type-safe code (TypeScript) with thorough documentation and daily logs explaining my technical decisions. I design small, reusable components using patterns like compound components (modular building blocks) and higher-order components (shared logic), ensuring your codebase is easy to understand, extend, and scale as your user base grows.
How do we communicate during the project?
Your choice: email, Slack, WhatsApp, or Zoom. I’ll send daily updates and a Trello board to track progress.

What's included

Project Scope & Planning
Requirement Analysis: Documented understanding of the client’s problem and desired outcome. Solution Design: A detailed project plan, outlining workflows, APIs, automation pipelines, or tool architecture. Mockups/Prototypes: Visual or functional prototypes for multi-step forms, dashboards, or automation flows before development.
Development & Delivery
Custom-built Tools: - Multi-step forms, interactive quizzes, analytics dashboards, or other specific tools tailored to client needs. - Seamless user experiences that integrate with existing workflows and platforms. API Integrations: - Connections between third-party services (e.g., Zoom, Google Sheets, CRM tools). - Validation of data flow, ensuring real-time synchronization and error handling. Automations: - Fully implemented workflows for repetitive tasks (e.g., syncing sales data, sending alerts, generating reports). - Integration with task management or notification systems.
Deployment
Hosting Setup: (if applicable) Deploying tools on client servers, cloud services, or recommending hosting solutions (e.g., AWS, Vercel). Documentation: - User manuals explaining how the tool or integration works. API usage guides, if a custom API was created.
Testing & Quality Assurance
Usability Testing: Testing the tool with real data to ensure smooth functionality and user experience. Integration Testing: Verifying data flow and accuracy between connected systems (e.g., CRM, Google Sheets). Performance Optimization: Ensuring speed, scalability, and reliability of the solution.
Post-Delivery Support
Bug Fixes: Complimentary bug resolution for an agreed-upon time period after delivery. Feature Enhancements: Option to add new features or refine existing ones based on user feedback. Training: Walkthrough sessions for clients to learn how to use and manage the solution effectively.

Example projects