Workforce scheduling & attendance, verified to the minute.
Purpose-built for UK shops, hospitality venues, small businesses, and recruitment agencies. Automate Wall QR & GPS-geofenced attendance, protect statutory pay authority, and export verified HMRC CIS & PAYE timesheets and UK employer cost sheets.
Start 7-Day Free Trial — No Card Required Try Live Sandbox
£4 / Worker 30-Day Pass Try Pay & Cost Engine
100%
Agency Pay Authority
Sole statutory authority to approve payable time
GPS
Geofenced Attendance
Validated against physical site boundaries
GDPR
Tenant Separation
PostgreSQL Row-Level Security isolation
PWA
Instant Mobile PWA
Zero app store friction for on-site talent
7-Day Free Trial·No Card Required·No VAT (£0.00 VAT)
£4.00 per active worker per 30-day pass
Identical pricing for Shops, Cafes, Venues & Small Businesses and Staffing Agencies. Start free for 7 days with up to 5 active staff. Then £4.00 per active worker (minimum 5 workers = £20.00, No VAT), with a 7-day grace period for every newly added worker. Pay to use — pauses automatically if not renewed while preserving CSV/PDF exports (external payroll bureau automation reserved for Stage 2).
Shop / Small Business Staffing Agency
Active Staff10 staff
30-Day Pass (No VAT)£40.00
Live Interactive App Sandbox·Zero Risk In-Memory Demo·No Card Needed
Test the Manager Workspace & Worker Mobile PWA
Switch between Direct Employer mode (for shops, cafes, and care homes) and Staffing Agency mode. Experience rotating 30s Wall QR attendance, supervisor timesheet authorisation, the 7-day grace badge, and mobile clock-in.
Direct Employer (Care Home / Shop)UK Staffing Agency (Healthcare / SIA)
Agency enables workers → Company 1-click approves → Worker punches on mobile
RoleLane Tripartite Ecosystem· 3 Separate, Purpose-Built Portals
1 Agency Workspace agency.rolelane.co.uk
Recruiters onboard, verify statutory Right to Work & DBS compliance, and enable qualified workers. The agency sets charge/pay rates, dispatches shifts, and monitors gross margins.
2 Company / Hirer Portal company.rolelane.co.uk
Client venues (care homes, sites, venues) have their own portal to track real-time worker arrivals on site and 1-click authorise completed timesheets without seeing confidential agency margins.
3 Worker Mobile App worker.rolelane.co.uk
Workers get a personal mobile web app (zero app store install) to accept shift invites, clock in/out via GPS or rotating Wall QR, log statutory rest breaks, and view transparent earned pay.
£15.50/hr flat rate · No VAT
Oakwood Care HomeEdinburgh, EH1 2NG
Direct Care Home & Support Team
📅 Shifts & Rota 📱 30s Wall QR Kiosk 📋 Timesheets & PDF 👥 Staff & +7d Grace
Active Today · 3 Compliant Shifts AssignedVerified GPS & Wall QR
Senior Care SpecialistClocked In
👤 Callum MacLeod⏰ 08:00 – 16:30 (30m break)
£15.50/hr
Wall QR Kiosk (07:58)
Day Support WorkerScheduled
👤 Kirsty Campbell⏰ 09:00 – 17:30 (30m break)
£14.20/hr
GPS Boundary Geofence
Night Lead AssistantUpcoming
👤 Euan Ross⏰ 20:00 – 08:00 (60m break)
£17.00/hr
Wall QR Kiosk
Mandatory 30m WTR unpaid break enforced across all 6h+ shifts. Open Wall Kiosk →
08:02
5G100%
Zero App Store
RoleLane Mobile PWA
Callum MacLeod
Senior Care Specialist
Edinburgh, EH1 2NG
SHIFT IN PROGRESS150m GPS Lock
On-site verified punch via 30s Wall QR token.
Verified Shift Clock
04:15:24
Earned:£65.98 gross
Take 30m WTR Unpaid Break Clock Out & Lock Timesheet
Interactive Shift Settlement Engine
Simulate real UK temporary staffing shift economics: see how verified on-site hours translate into protected agency margin and transparent worker pay with zero disputes.
Choose Placement Archetype:
Health & Social Care
Enhanced DBS & RTW Gate
Security & Venue SIA
SIA Frontline & BS7858
Construction Skilled Trade
HMRC CIS Subcontractor
Warehouse & Logistics Lead
PAYE Agency Worker
Site Plant & Machine Operator
High-Demand Specialist
Worker Pay Rate£15.50/h
£12/h£23.50/h£35/h
Client Charge Rate£24.50/h
£15/h£30/h£45/h
Shift On-Site Time8.5h (8h pay)
4.0h30m unpaid break12.0h
Agency Gross Margin
£72.00 (36.7%)
Net agency profit per shift, secured in draft timesheet upon clock-out.
Worker Pay Breakdown
£124.00 Gross
Verified PAYE gross pay & statutory employer holiday accrual export.
Client Invoiced Total
£196.00 ex VAT
Backed by GPS timestamps & manager verification. Zero disputes.
Free Tool: UK Agency True Margin & 15% Employer NIC Calculator
Model statutory holiday pay (12.07%), Employer NIC, pension & unverified timesheet creep.
Free Tool: UK Staffing Compliance & Home Office Penalty Checker
Audit Right-to-Work, Enhanced DBS, SIA & CSCS pre-booking gates with CSV pack export.
The Governance Triad
Clear operational separation between Agency commercial authority, Client site supervision, and Worker mobile attendance.
Primary Operational Authority PORTAL 01
Recruitment Agencies & Employers
Commercial margin control & statutory timesheet authorisation and finalisation
Empowers staffing agencies and direct employers with sole legal authority to approve payable hours, adjust bill/pay rate cards, trigger multi-round cascade dispatch, and export audit-ready HMRC CIS & PAYE timesheets and employer cost sheets.
£4.00 per active worker 30-day pass (min. 5 = £20.00, No VAT) — identical for Small Businesses & Agencies.
•Cascade and Broadcast dispatch algorithms
•Automated Right-to-Work & CSCS checks
•One-click weekly timesheet finalisation
•Privacy Mode (Alt+P) for commercial rate protection
Site Operations PORTAL 02
Hiring Companies
Real-time attendance radar & zero-dispute billing
Gives site supervisors live visibility into clocked-in talent across physical project locations without messy paper sign-in sheets.
•1-click staffing requests by skill and headcount
•Real-time GPS geofence radar with exception alerts
•Pre-matched invoices tied to verified punches
Frictionless Mobile PWA PORTAL 03
Temporary Worker Hub
Installable immediately on any iOS or Android phone with zero app store barrier. Workers receive push shift offers, punch in with geofence validation, and track gross earnings per shift.
Platform Demonstrations
Watch authentic 4K UHD walkthroughs of RoleLane V2 in action: live GPS & Wall QR attendance, 3-step setup, and the zero-friction Worker mobile experience.
Commercial Overview4K UHD
150m GPS Geofence, 30s Wall QR & Live WebSockets Radar
RoleLane V2 — UK Workforce Attendance Verified to the Minute
Stop paying for guesswork. RoleLane enforces a strict UK postcode GPS geofence and a rotating 30-second HMAC Wall QR on site, eliminating off-site clock-ins and ghost shifts.
Topics Covered:
UK Postcode Geofence30s Wall QR KioskLive Shift MonitorVerified Margin LockCSV & PDF Payroll
3-Step Onboarding4K UHD
Create Site · 2. Create Shift · 3. Invite Worker (+7 Days Free)
RoleLane in 3 Simple Steps — UK Staff Rotas, Attendance & Timesheets
Walk through the complete 3-step onboarding flow: set up your UK workplace postcode, publish compliant shifts with unpaid breaks, and invite workers with +7 days free.
Topics Covered:
Create the Site2. Create the Shift3. Invite the Worker+7 Days Free TrialSite & Worker PDFs
Worker & Kiosk Experience4K UHD
Instant Shift Pass in 2s, Dual Verification & Pay Wallet
RoleLane Worker Mobile & 30s Wall QR Kiosk — Zero App Store Friction
Workers open their Shift Pass in 2 seconds with zero App Store downloads, verify attendance via GPS geofencing or 30s Wall QR Kiosk, log breaks, and view verified net pay.
Topics Covered:
Zero App Store FrictionSmartphone GPS Lock30s Rotating Wall QR1-Tap Unpaid BreaksVerified Earnings Proof
Enterprise Risk Mitigation
RoleLane eliminates ghost shifts, wage disputes, and compliance penalties with immutable audit trails.
Ironclad Agency Data Isolation
PostgreSQL Row-Level Security ensures hirers, candidates, and competing agencies can never access proprietary bill rates, margins, or candidate files.
Zero-Dispute Timesheet Lock
Immutable append-only event logging locks every shift clock-in, break, and manual manager override with tamper-evident audit trails.
Statutory UK Compliance Checks
Automated UK Right-to-Work verification, CSCS credentials, and Working Time Regulations (48h opt-out & 11h daily rest).
Audit-Ready Pay Sheets & Exports
Weekly timesheet authorisation, UK statutory employer on-cost calculations, and instant CSV/PDF exports ready for your bookkeeper or payroll software.
Got Questions?·Clear & Honest Answers
Frequently Asked Questions
Everything you need to know about our £4 / worker 30-day pass, rotating 30s Wall QR kiosk, +7-day grace period, and UK statutory compliance.
All QuestionsPricing & No-Contract PassWall QR & Mobile Clock-inShops & Care HomesUK Staffing Agencies
Pricing & No-Contract Pass
How does the 7-day free trial work without taking card details upfront?
You can create your workspace in 60 seconds by simply entering your business name and work email. We do not ask for debit or credit card details. You receive full access for up to 5 active workers for 7 days. If you choose not to purchase a 30-day pass after your trial, your account simply pauses safely with permanent read-only access to your CSV and PDF exports.
✓Zero card details taken · 100% risk-free trial
Pricing & No-Contract Pass
Why £4.00 per worker per 30-day pass instead of a rolling monthly SaaS contract?
Traditional workforce software locks you into annual contracts, seat minimums, and unpredictable direct debits. With RoleLane, you buy a 30-day software pass for £4.00 per active worker (minimum 5 workers = £20.00, No VAT). If your venue closes for renovation, or your staffing demands fluctuate between peak and quiet seasons, you simply do not purchase a pass. There are zero cancellation penalties or notice periods.
✓Minimum £20.00, No VAT · Never auto-debited
Pricing & No-Contract Pass
How does the 7-day worker grace period protect us against high turnover?
Every newly invited or registered worker automatically receives a 7-day grace period where they can be scheduled and clock in for £0.00. In hospitality, retail, and care, many casual hires leave after 1 or 2 shifts. With RoleLane, you never pay a penny for someone who does not work past their first week. Only workers active on day 8 require an allocated pass slot.
✓£0.00 cost on trial shifts and quick leavers
Wall QR & Mobile Clock-in
Do workers need to download an app from the App Store or Google Play?
No. RoleLane runs as a lightweight Progressive Web App (PWA). Workers open a secure magic link received via SMS or email directly in Safari or Chrome in under two seconds. There are zero app store downloads, zero passwords forgotten on the doorstep, and zero device storage clutter. Workers can optionally tap "Add to Home Screen" for an authentic native app experience.
✓Instant PWA magic link · Zero app store friction
Wall QR & Mobile Clock-in
How does the 30-second rotating Wall QR Kiosk stop buddy punching and time theft?
Static QR code stickers pasted to a wall can be photographed and sent to colleagues over WhatsApp. RoleLane solves this by generating an encrypted HMAC token that rotates every 30 seconds on any tablet, iPad, or browser screen at your entrance. A worker must physically point their smartphone camera at the live rotating screen while within your site GPS geofence, completely eliminating buddy punching and ghost shifts.
✓HMAC-SHA256 rotates every 30s · Screenshot proof
Shops & Care Homes
Can independent shops, cafes, and care homes use RoleLane without agency features?
Yes. When you register, selecting "Direct Employer" configures your dashboard specifically for shops, cafes, clinics, and venues. All agency terminology (such as client billing, gross margins, and charge rates) is completely hidden. You get a clean, straightforward manager rota, rotating Wall QR check-in, 30-minute unpaid break deductions, and weekly timesheets ready for your bookkeeper.
✓Streamlined rota & attendance without agency clutter
UK Staffing Agencies
How does RoleLane safeguard UK staffing agencies against £45k Home Office fines and NIC surprises?
RoleLane includes mandatory compliance gates for UK temporary recruitment agencies. A candidate cannot be booked into a shift if their statutory UK Right to Work verification, share code, or required credentials (such as Enhanced DBS or SIA licence) are missing or expired, guarding against Home Office civil penalties of up to £45,000 per illegal worker. Furthermore, automated calculations account for Working Time Regulations (48h opt-out and 11h daily rest) and employer on-costs.
✓Enforces statutory RTW compliance before dispatch
Shops & Care Homes
What happens to our timesheets and compliance audit records if we pause our workspace?
Your records remain completely safe. If you do not renew your 30-day pass, your workspace enters a paused state: new shift scheduling and live clock-ins are locked, but your entire historical archive of verified punches, supervisor signatures, and PDF timesheets remains permanently accessible with zero ongoing subscription fees. This ensures you remain 100% compliant with HMRC statutory 3-year record-keeping rules.
✓Permanent read-only access · Full HMRC audit compliance
Pricing & No-Contract Pass
How do we export hours to our payroll software or external accountant?
RoleLane provides 1-click export of verified timesheets into standardised UK payroll CSV format and audit-ready PDF packs with supervisor authorisation signatures. You can hand the exported file directly to your accountant, bookkeeper, or payroll bureau for effortless payslip finalisation.
✓1-click CSV & PDF exports for your bookkeeper
UK Staffing Agencies
How is candidate and client data isolated between competing agencies and hirers?
RoleLane enforces cryptographic PostgreSQL Row-Level Security (RLS) directly at the database engine level. Every database query is strictly scoped to your tenant identifier. Competing agencies, external client hirers, and candidates can never view or leak proprietary charge rates, agency gross margins, or confidential personnel files.
✓Engine-level PostgreSQL Row-Level Security isolation
UK Staffing Agencies
How do Agencies, Client Companies, and Workers interact? Does each party have their own app?
Yes. RoleLane is architected around 3 completely separate, role-tailored portals: 1) The Agency Workspace: where your team onboards and enables qualified workers (with statutory Right to Work and compliance gates), assigns shifts, and manages bill/pay rates. 2) The Company / Hirer Portal: where your client venues (care homes, construction sites, venues) see live staff arrivals in real time and 1-click authorise timesheets without ever seeing your confidential margins. 3) The Worker Mobile PWA: where workers view their upcoming shifts, clock in via GPS or rotating Wall QR, log breaks, and track their earned pay with zero app store downloads.
✓3 dedicated portals · Agency enables workers · 1-click client sign-off
Have a question not covered above? We are here to help UK businesses and staffing agencies operate smoothly.
Workforce Portals
Direct sign-in for registered participants
Agency WorkspaceAgency Portal
Onboards & enables qualified workers, sets bill/pay rates, dispatches shifts and protects gross margins
Sign in
Company / Hirer PortalCompany Portal
Client venues monitor live on-site arrivals and 1-click authorise timesheets with zero margin visibility
Sign in
Worker Mobile AppWorker App
Dedicated smartphone web app (zero store install) for shifts, GPS & rotating Wall QR punch, breaks and pay
Sign in
0 likes · 0 views · Nov 4, 2026
Full-stack workforce SaaS built with PostgreSQL 17 FORCE RLS, Laravel 11, Vue 3, and automated Playwright E2E browser test suites.
