Elevate Fitness runs paid social ads to fill trial classes, but leads landing on WhatsApp after hours went unanswered until the next morning, and some booked with faster competitors instead. I built a WhatsApp AI system that replies in 28 seconds, checks real class availability, books the class,sends every reminder, and follows up automatically on no shows.

●   Instant WhatsApp response, 24/7, average reply time 28 seconds

●   AI qualification with a live availability check across Vinyasa Yoga, Barre Sculpt, and Yin Yoga, no double bookings

●  Automatic booking, confirmation, and an owner alert the moment a class is booked

●  24 hour and 2 hour class reminders, no staff involvement

●   Automatic no show follow up and lead reengagement after 72 hours of silence

Stack: n8n, Google Gemini, WhatsApp Business Cloud API, Google Sheets. No extra software beyond the studio's existing WhatsApp Business number.

Before, leads who messaged after hours waited until morning, and some booked elsewhere. Now they get a reply in about 28 seconds and are booked with reminders, no-show follow-up and all, without the team lifting a finger.

Elevate gets around 20 leads a month from €1,240 in ad spend. Winning back just 2 of them is worth roughly €3,600 a year. That's a projection, not a result yet, and I'll update it as real data comes in.

Keepme's research found 55% of gyms send no reminder before a booked visit

7 day build. live, ongoing retainer