Spend Less Time on Applicants: Facebook Ad to Sales Team Brief
Katya Dominguez
The problem
Aura Agency runs Facebook ads to recruit, and each applicant sends a video with the application form. The videos sat in the form tool, which was clunky to review and away from where the team worked. Reviewing them took the owner extra time, and Head of Sales wanted it all in Telegram, where his team already talked.
What I built
An n8n workflow that runs on every new application:
Typeform sends the application to n8n, which pulls out the answers and checks that a video is attached.
n8n matches the application to the applicant in the agency's Notion database, or adds them if they're new.
A brief with the video and the answers goes to the sales team's Telegram channel.
If a step fails, the team gets a Telegram alert naming the workflow and the step, so no application goes missing.
Tools
n8n, Typeform, Notion, Telegram and Facebook Ads.
Recruitment Pipeline: n8n, Typeform, Notion, Telegram and Facebook Ads.
The result
Every application reaches the sales team in Telegram with the video and the answers together, so the owner reviews applicants where his team already works. For a second opinion, he forwards the application to a colleague in Telegram much easier than asking someone to login to Typeform. Client told me he loved it and that it saves him a lot of time.
My role
I designed and built the workflow, the Notion matching and the error alerts.
Next step
A pipeline like this one fits the AI Automation Sprint, which can add an AI step that summarizes or scores each applicant before the team sees them. Start with the Free AI Systems Fit Call and bring the form your applicants fill in.
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Posted Oct 3, 2026
Candidate applications from Facebook ads are matched or added in Notion, and a brief with the video reaches the sales team in Telegram, where they work.
