EDVORA: getting every student to Japan on time

Portfolio project

edvora.pro

EDVORA: getting every student to Japan on time

Training centres in Indonesia (LPK) prepare thousands of people to work in Japan. Most of them run on spreadsheets and chat groups, and one missing document can delay a departure. I founded EDVORA and designed it from the first interview to a launch-ready product.

My roleFounder & Product Designer

TeamMe, a CTO and a CMO

PlatformMulti-tenant web app

StatusLaunch-ready, early outreach

Problem

One missing document can delay a whole departure

Every student going to Japan moves through the same long journey: registration, language classes, exams, documents, placement and finally departure. Each step has its own paperwork and deadlines.

Training centres track all of this in spreadsheets and chat groups. Staff spend their days chasing students for passports, medical checks and visas, and owners have no clear view of what is late across their branches.

The question I started withHow might training centres see, at a glance, who is ready to fly and who needs help this week?

Research

Mapping the market before drawing a screen

I didn't want to design for a guess. I mapped and scored the official sending organisations to understand who they are, how big they are and which ones feel this pain the most.

591Organisations mapped

Every official sending organisation, scored on size and fit.

1First target segment

The scoring showed which centres to design for first.

4Pricing tiers

Plans shaped around how centres actually grow.

The most important finding was simple: documents and deadlines cause more stress than anything else. That decided the core of the product.

Solution

One place for the whole student journey

EDVORA follows each student from the day they register to the day they fly. Every stage lives in one place, and the departure stage is the heart of the product.

Stage 1Registration

Stage 2Learning

Stage 3Exams

Core featureDocuments

Stage 5Placement

Core featureDeparture

Departure document tracking

Every required document per student, with status and due dates, and reminders before anything becomes late.

Multi-branch monitoring

Owners see every branch in one dashboard, so problems show up before they delay a flight.

Subscription billing

Centres pay by virtual account or QRIS, the payment methods they already use.

Built for many centres

A multi-tenant setup, so each centre and branch keeps its own data.

Design

Making the checklist the main character

Staff don't need another table. They need to know who to call today. So each student gets one clear checklist with a status for every document, and the dashboard rolls these up into simple numbers: ready, due this week and late.

5 of 6 ready

Departure documentsRizky P., batch 14 to Nagoya

PassportVerified

Medical checkVerified

Certificate of EligibilityReceived

Japanese test (JLPT N4)Passed

VisaApproved

Flight ticketDue in 3 days

The departure view in the real product: what is done, what is missing, and one button when everything is ready.

Skills assessment per student. Dimensions that are not assessed yet stay empty instead of counting as zero.

I wrote the technical specification and built an interactive prototype first, so the CTO and I could test the flows before any code was written. Then I worked with engineering through five delivery phases.

Impact

From an idea to a launch-ready product

5Delivery phases

Shipped with Next.js, React, Prisma and MySQL.

319Automated tests

All passing, so the product is ready for real customers.

3People on the team

Me, a CTO and a CMO, plus a ready sales pipeline, outreach messages and video scripts.

EDVORA is now in early customer outreach. The next step is onboarding the first centres and measuring how much time staff save and how many departures leave on schedule.

What I learned

Designing the business, not only the screens

Founding a product made me own decisions I usually hand to others: who to sell to, how to price, what to build first. It made me a better product designer, because every screen now has to earn its place.

It also taught me to design with engineers from day one. Writing the spec myself meant fewer surprises, and the 319 tests mean the design we agreed on is the design that ships.

Full case study