Virtual Assistant: Enhancing Productivity & Organization
Brigitte Demba
Personal Assistant
Virtual Assistant
Executive Assistant
Canva
Notion
Slack
Key Tasks
- Scheduled and coordinated meetings, appointments, and conferences while considering the CEO's availability and priorities.
- Maintained the highest level of confidentiality and discretion in all matters.
- Managed the CEO's email, responded to routine messages, and filtered important correspondence. Drafted, edited, and proofread emails, reports, and other documents.
- Made travel arrangements, including booking flights, hotels, and transportation. Prepared itineraries and ensured all travel documents were in order.
- Prepared meeting agendas, collated documents, and ensured the CEO was well-prepared for meetings with all necessary materials.
- Summarized and distributed meeting minutes, action items, and deadlines to relevant parties.
- Assisted in onboarding new employees, helping them understand the company culture and procedures.
- Assisted in identifying and mitigating risks that could impact the CEO's work or the organization.
- Ensured that the CEO and the company adhered to all relevant policies, regulations, and compliance requirements in the Fintech industry.
- Helped the CEO prioritize tasks and manage their time efficiently, including setting reminders and deadlines.
- Assisted in gathering and organizing data, conducted market research, and prepared reports and presentations.
- Tracked and reconciled expense reports, ensuring that expenses were within budget and followed company policies.
- Coordinated effortlessly with all of the CEO's key points of contact to allow smooth business workflow.
- Assisted the CEO in delegating tasks to other team members and tracked their progress.
- Maintained an organized filing system for important documents and records, both physical and digital.
- Screened and handled incoming calls and voicemails, took messages and redirected calls when necessary.
- Ensured the CEO's digital and physical information was secure, including sensitive financial data.
- Liaised with clients, partners, and stakeholders on behalf of the CEO, maintaining professional and effective communication.
- Helped organize company events, conferences, or seminars, handling logistics, invitations, and coordinating with vendors.
- In partnership with Strathmore University, I co-created tailored training methodologies for diverse audiences which encompassed online modules, immersive role-playing via the Tajiri Board Game, mentoring initiatives, and thoughtfully crafted professional development courses and seminars.
- I coordinated successful campaigns targeting the public, corporate entities, and various stakeholders. I cultivated and managed valuable partnerships & sponsorships, enriching the Academy's standing within the industry.
- With a keen eye for design, I crafted compelling content for the firm for use on Social Media and Brand Materials.
- My role involved diligent evaluation of the efficacy of training courses, culminating in comprehensive summary reports and meticulous database organization to facilitate seamless operations.
- I took charge of talent acquisition for trainers and educators, overseeing their training and compensation structures, thereby nurturing a skilled team to deliver exceptional training experiences.
- Stayed updated on industry trends and advancements to provide relevant information and support.
Website Design
Company Profile Designs
Social Media Post Designs
