AI EHR Notes Filler: 8 Hours of Data Entry Done in 20 Minutes
Anas Yaseen
The client's first message: "Plain and simple, I'm tired of copying and pasting."
The problem
A busy psychiatric provider sees 10 to 25 nursing home patients a day. After every visit, he typed the note into his EHR, Credible: about 20 forms and 150 fields per new patient, and some answers open more questions. It took 4 to 8 hours a day, and his ChatGPT copy and paste routine always missed something.
What I built
An AI system that runs on his own computer:
He pastes the visit note into a simple dashboard and clicks Start
AI opens each form, reads it the way a person would and fills it in through the normal website at a calm human pace
It saves drafts and never signs. He reviews and signs
He changes the AI rules himself in plain English
The hard part
The first version mapped every field by hand. It hit 90% on the test patient, then fell below 60% on real patients because the forms changed from patient to patient. So I rebuilt it: now AI reads every form fresh each time and decides what goes where.
Results
1 to 4 minutes per patient, with several patients running at once
99.9% accuracy
A full day of notes in about 20 minutes instead of 4 to 8 hours
He then added his second clinical app, built on Google AppSheet, to the same system
Tech: Python, Gemini AI, browser automation, Streamlit
Full case study: https://mranas.dev/work/ehr-notes-filler
Like this project
Posted Oct 19, 2026
A psychiatric provider spent 4 to 8 hours a day typing visit notes into his EHR. Now he pastes the note and clicks Start. AI fills every form and saves it as a draft for him to review and sign: about 1 to 4 minutes per patient, with 99.9% accuracy.
