Instantly get your emails replied to YOUR WAY
Tonia Galloway
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Posted Jun 10, 2025
Developed n8n workflow for Instantly.ai email replies.
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n8n Workflow Logic Steps
Step-by-Step n8n Flow:
Trigger (Webhook)
Trigger: Webhook from Instantly.ai when a new email reply is received.
Extract Email Content
Node: Email Parser
Action: Extract text from the reply (e.g., using regex or natural language analysis).
Detect Phone Number
Node: If/Else (Conditional Check)
Logic: Check if a phone number is present in the parsed email.
If Phone Number Found
→ GoHighLevel API Call
Create Contact
Trigger SMS
Add to pipeline:
"Acquisition: Email Marketing → Ready for Kyle to Contact"If No Phone Number Found
→ ChatGPT/Claude Integration
Use OpenAI or Claude API
Prompt: "Generate a polite follow-up asking for a phone number or a link to book a call, and respond to any question in the original reply."
Send AI Response
→ Email Node
Send the follow-up reply back to the lead.
If Phone Number or Booking Provided in Future Replies
→ Monitor with webhook or IMAP/Inbox Watcher
→ Re-run Steps 2–4
Stop Sequence When Condition Met
→ Stop node
If booking confirmed or phone added, halt all further follow-up for that contact.