School Management System Development for SMK Yapalis Krian

Status: Live and fully operational

Availability: Currently in active use by SMK Yapalis Krian

Deployment: Successfully implemented and running smoothly since 2021

Live Site: SMK Yapalis Krian - Sidoarjo

Designed and developed a comprehensive school management system for SMK Yapalis Krian Sidoarjo, transforming manual administrative processes into an integrated digital platform. The solution streamlined operations, enhanced data management efficiency, and supported overall academic performance improvement.

Inefficient manual record-keeping prone to human error

Limited real-time access to student and teacher data

Time-consuming attendance tracking and assessment processes

Complex and decentralized payment management

Lack of integration between school departments

Backend: PHP 7.4 with Laravel 8.x framework

Database: MySQL 5.7 with optimized relational design

Frontend: HTML5, CSS3, JavaScript (ES6), Bootstrap 5

Authentication: JWT token with refresh mechanism

Deployment: CI/CD pipeline via GitHub Actions and CPanel server

Analytics Dashboard: Real-time data visualization for performance monitoring

Student Management: Registration system, profiles, academic history, and achievement tracking

Teacher Management: Scheduling, performance evaluation, and workload management

Classroom Management: Class configuration, lesson scheduling, and room allocation

Attendance System: QR code/barcode for automated attendance recording

Examination Management: Schedule creation, result distribution, performance analysis

Payment System: Integration with local payment gateways, financial reporting

Notification System: Multi-channel alerts (email, SMS, in-app)

25% reduction in administrative time, saving equivalent of 15 hours/week

Improved student and teacher data accuracy from ~85% to 99%

40% faster payment processing

12% increase in student attendance through improved tracking systems

User feedback showed 4.7/5 satisfaction rating from post-implementation survey

ROI achieved within 6 months through staff efficiency and productivity improvements

Timeline: 4 Months (Juni - Oct 2021)

Role: Software Engineer

Team Size: 1