This project replaces traditional front-desk reception with a fully automated voice assistant that can answer calls, book appointments, send SMS follow-ups, and process invoices — all without human involvement. Built for business owners who can’t afford to miss a single lead or waste hours on phone calls.

This solution is ideal for:

Medical and dental clinics

Law firms and accounting practices

Real estate agents

Business coaches and consultants

Small business owners and busy founders

Agencies with inbound client leads

The system is built using:

Vapi for real-time voice AI conversation handling

Twilio for phone call routing and SMS capabilities

Go High Level (GHL) for CRM, calendar booking, and invoicing

n8n to automate workflows between these platforms (call → booking → invoice)

Each part of the system is connected using webhooks, custom logic flows, and trained voice responses to create a seamless caller experience — just like talking to a real receptionist.

Never miss a customer call again

Schedule appointments instantly while on the call

Process payments and invoices without human follow-up

Save money by eliminating the need for a full-time receptionist

Improve consistency, professionalism, and response times

Works 24/7, even on weekends and holidays

Businesses that have adopted this setup have reported:

Up to 40% increase in revenue from captured leads

Complete removal of missed calls and delayed responses

Thousands saved on receptionist staffing or outsourcing

Faster, more professional customer interactions