Before removing a software seat, check what work still depends on it.

A low usage count can reflect seasonal work, a shared workflow or an incomplete report. Give each account owner three questions:

• What does “active” mean in this report, and what period does it cover? • Which projects, integrations, exports or shared access rely on this account? • If a change is approved, who will make it and where will the actual result be recorded?

Keep the item open until the change is confirmed. A cancellation request alone doesn't establish the billing effect.

These are actual worksheets from the Software Subscription Audit Kit. It includes a six-page editable Word packet, a 40-row Excel account tracker, printable PDFs, a fictional completed example and a Quick Start.

A practical way to organize the review and follow-through. Account changes still happen through your normal vendor process.

Explore the kit: https://contra.com/products/liXyucUB-software-subscription-audit-kit