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Gmail Triage Agent — Auto-sorts Gmail into Notion tasks daily
Built a fully autonomous Gmail Triage Agent using Notion Custom Agents.
The problem: I was spending 20-30 mins every morning manually sorting emails, deciding what needs action, and creating tasks.
The solution: This agent runs every day at 9am, reads my Gmail inbox, and handles everything automatically.
What it does:
Classifies every email by type: Action Required, Meeting Request, Invoice/Payment, Follow-up, FYI
Sets priority automatically: High, Medium, Low based on urgency and deadlines
Creates a structured row in a Notion Inbox Tasks database — filling Task, Type, Priority, Status, From, Subject, Summary, Due Date, and Source
Detects deadlines inside email text and fills Due Date automatically
Creates Google Calendar events for Meeting Request emails
Tools connected:
Gmail AI Connector + Google Calendar + Notion Custom Agents
The network for creativity
Join 1.25M professional creatives like you
Connect with clients, get discovered, and run your business 100% commission-free
Creatives on Contra have earned over $150M and we are just getting started
Related posts
One of the easiest ways to lose revenue after a webinar?
Manual processes.
I've seen teams spend hours:
❌ Exporting attendee lists
❌ Updating CRM records
❌ Tracking engagement manually
❌ Missing follow-up opportunities
Recently, I worked on an automation flow connecting:
🎥 Crowdcast
⚡ Zapier
📊 HubSpot
The workflow automatically syncs:
✅ Registrations
✅ Attendance status
✅ Replay engagement
✅ Contact properties
✅ Lead qualification data
✅ Sales follow-up triggers
The result?
Less manual work.
Better data quality.
Faster follow-up.
More opportunities captured.
The best automations aren't the flashy ones.
They're the ones that quietly remove friction from your business every single day. 🚀
What's the most repetitive process your team still handles manually? 👇
#Automation #Zapier #HubSpot #Crowdcast #CRM #BusinessAutomation #NoCode #SaaS #MarketingAutomation #AIAutomation #WorkflowAutomation #TechConsultant #Contra
Automation helps in building efficiency and creating momentum. Leaders who recognize this early, help their teams to scale faster with stronger outputs.
Template/Project Name: CapCut HeadPhones
i used CapCut Design Studio to design a template for a CapCut headphone brand
(reimagined if CapCut was a Headphone brand).
to create this template, i used @capcutapp Design Studio
i browsed the inspiration library and selected multiple inspiration templates i liked.
i then pulled out elements from each templates i want for my idea, selected all elements and uploaded the CapCut Logo
then i described my idea,. and generated.
after generating my image, i re-generated in multiple variations,.. more like Reimagine CapCut
We were losing time, and probably attendees, because our event registration process was held together with manual effort and good intentions.
Someone registers. Someone else checks for duplicates. Someone sends a welcome email. Someone reminds the team on Slack. And VIPs? Half the time they got the same message as everyone else.
I mapped out every pain point and built this Zapier automation to solve them one by one.
Now when a form comes in, the system automatically scrubs for duplicates, checks CRM status, logs the record, alerts the team on Slack, sends a tailored welcome email, and then routes VIP registrants into separate paths based on whether they have a plus one, all without a single person lifting a finger.
13 steps. Fully automated. Runs every time without fail.
If your team is still doing this kind of work manually, the bottleneck isn't your people, it's the process.
One setup, endless hours saved.
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