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Most businesses lose leads because every "hot" prospect gets treated the same.
That's a mistake.
A €500 lead and a €50,000 lead should never travel down the same pipeline.
So I built a system that automatically splits leads by budget tier the second they come in, and routes each one down its own path.
Here's what happens behind the scenes:
→ A lead comes in through a webhook
→ It's instantly logged into Airtable (no manual entry, ever)
→ A second record gets created for deeper tracking
→ The team gets pinged on Slack in real time
→ The system checks the budget
→ High-tier leads get one treatment. Standard-tier leads get another.
→ Both get emailed and logged automatically, no human touches a spreadsheet
The result?
-Sales reps stop wasting time qualifying leads manually.
-Big-budget prospects get the white-glove response they expect.
-Nothing falls through the cracks. Nothing gets buried in an inbox.
This is the difference between "we have a CRM" and "our CRM actually works for us."
Most businesses are sitting on leads worth 10x more attention than they're getting, simply because there's no system separating the signal from the noise.
POV: if your leads walked into your pipeline right now, would your best-fit prospects get treated any differently than your worst-fit ones?
Drop your answer below. If it's "no," that's exactly the gap I fix.
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Creatives on Contra have earned over $150M and we are just getting started
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For high ticket specifically, zero friction can work against you at the wrong step. capture & routing should be instant but the moment a real buyer expects a human usually right after qualifying, that is where automation should hand off not close the loop entirely
Conquessence.ai — AI Voice Agent for HVAC Businesses Built a full AI appointment-setting system for HVAC companies in the Dallas/Houston market. Retell AI voice agent handles inbound calls, checks technician availability via slot-fetching logic, routes by time-of-day, sends WhatsApp approval requests to the owner, queues overnight calls, and escalates emergencies immediately. Integrated with Jobber for job scheduling. Tools: Retell AI, Twilio, Make.com, Jobber API
Voice booking for HVAC is a sharp wedge, those inbound calls are high-intent and convert if you catch them live instead of a voicemail. The tech-availability check is the part I would guard hardest, a voice agent confirming a slot the calendar cannot actually honor costs more...
This AI receptionist replies to new leads before you can even open your inbox.
Here's the full system:
Lead comes in → n8n picks it up → AI checks business info and writes a personalised response instantly → lead scored as Hot, Warm or Cold → everything saved to Airtable → if they book, Google Calendar updates and confirmation sent automatically → reminders sent → unbooked leads followed up → no-shows chased → past clients reactivated.
And one system serves multiple businesses. Add a new company by adding one row. No rebuilding.
7 workflows running like one always-on front desk.
Would you use this for your business? Comment FRONT DESK below and I'll reach out directly.
N8NaiautomationaireceptionistAI Agent DevelopmentAI AutomationBusiness Workflow AutomationGoogle CalendarGoogle Sheets
