A team can have spare hours overall while one person is already overloaded.

Before committing to another deliverable, check the week person by person:

Start with available hours, then deduct leave, fixed work and a reserve buffer

Count every committed task, including work that is currently blocked

Compare each owner's remaining hours, then agree what to keep, reduce, move or defer

If you reassign work, check the new owner's skills, context and handoff effort. Spare hours alone don't make a handoff workable.

These are two actual worksheets from the Weekly Team Capacity Planning Kit. It includes an editable Word packet, an Excel formula tracker, printable PDFs, a fictional completed example and a Quick Start. The workbook supports 20 people or roles and 100 work items for one week.

Use it to discuss commitments and constraints; estimated hours alone aren't a measure of someone's performance.

Explore the kit: https://contra.com/products/tUV5cpGR-weekly-team-capacity-planning-kit