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Stop Guessing, Start Tracking: Real Time Efficiency in GHL
How do you know which team members are hitting their deadlines and who is falling behind?
Most managers rely on "gut feeling" or messy spreadsheets that are outdated the moment they’re saved.
I’ve built a streamlined automation system that turns GoHighLevel into a real time efficiency dashboard. No more chasing updates, just clear, actionable data.
Which Users are On Time?
Inside the GHL Opportunity Pipeline, we’ve created a visual flow:
Task Assigned
In Progress
Completed (On-Time)
If the task moves to "Done" before the deadline, the automation tags the user as "Efficient."
The Result: Managers stop being "detectives" and start being "leaders." You gain a bird's-eye view of your clinic's health without ever having to ask, "Is this done yet?"
The network for creativity
Join 1.25M professional creatives like you
Connect with clients, get discovered, and run your business 100% commission-free
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Emaily — My Personal AI Email Assistant
I built Emaily to completely handle my email life. Here's what it can do:
Core Features:
• Automatically scans and analyzes all new emails across multiple Gmail accounts every day at 9:00 AM
• Reads full email threads with complete context (not just subject lines)
• Delivers a clean, organized daily email digest with smart recommendations
Smart Triage & Actions:
• Scores every email by Priority (High/Medium/Low) and Urgency
• Suggests best action: Reply, Archive, Keep, Snooze, or Add to Notion
• Writes ready-to-send professional reply drafts instantly
• Detects tasks, meetings, deadlines, and invoices automatically
Notion Integration:
• Suggests and structures tasks in Action Items database
• Logs receipts & invoices in Finance & Receipts database
• Adds meeting invites to Meetings & Calls database
• Saves every daily digest in Daily Email Digests database
Automation & Intelligence:
• Runs on autopilot every morning at 9 AM
• Detects repeating patterns and suggests Gmail filter rules
• Learns my email style and preferences over time
• Tracks follow-ups and reminds me if needed
• Suggests perfect snooze times
• Detects spam, newsletters, and noise
Extra Powers:
• Weekly insights report (time saved, email trends, etc.)
• On-demand commands (just say “Emaily, run now” anytime)
• Automatically creates and maintains its own workspace with 7 organized pages & databases
• Works with multiple email addresses
Emaily acts as my full-time email co-pilot — scanning every morning at 9 AM, triaging, organizing, cleaning, and turning emails into actionable tasks inside Notion.
Inbox Zero feels much more achievable now.
Agent : - https://www.notion.so/marketplace/custom-agents/emaily {Pending review}
The Buddha Box - for when you're feeling lost, so you can get lost in a moment.
Ever had a spare moment but spent more time thinking about what you should do than doing it? The Buddha Box is a simple tool designed to create a sense of calm in those moments of uncertainty.
You can add activities ahead of time, and when you have some time to yourself - the Box randomly selects one - no overthinking, no fretting, no indecisiveness.
The experience is intentionally minimal, with warm tones and gold accents set against a dark interface to evoke a sense of stillness and quiet focus.
Rather than optimising for productivity, the Buddha Box is designed to support presence - because being in the moment is what matters.
You can access it here (customise your own activity lists!): https://omma.build/p/quick-decision-to-do-box-ti5ia5
Thanks to the Contra Curation team for featuring Custom Agent Buildathon by @Notion on the new homepage.
Appreciate spotlight on this kind of work: custom agentic AI systems engineered for precision, velocity, and real scale inside tools like Notion.
Fellow builders — what’s one agent workflow that’s delivered serious leverage for you lately?
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