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Legal CRM Pipeline Automation System
This was ongoing CRM automation work for a law firm.
The intake process had too many repeated manual steps: forms, tags, pipeline stages, reminders, smart lists, internal notifications, follow-up emails, and language-based routing.
I worked inside GoHighLevel to make the system more organized. That included form handling, opportunity creation, case-type tags, custom fields, smart lists, reminders, DND/unsubscribe handling, and Spanish lead branching.
The focus was not to make a fancy automation demo. The focus was to make the CRM easier for the team to use every day.
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👋 I'm new to Contra and I did my first post without realizing I hadn't even introduced myself!
Hey I'm Katya, I'm an AI Systems Architect, marketer and yoga teacher.
I build AI systems that bring in business and handle the work behind it. A voice agent that calls new leads back within seconds and books the appointment. A pipeline that traced 16,900+ leads to the ads that brought them. Listing videos made from the photos a real estate agent already has.
The marketing side came first. I built the multi-channel campaign for Jay Shetty's launch (22 million followers). After that I discovered the tech world and when AI came along, I realized I'm a builder at heart and never looked back! Building is so much fun 🤍
Here's what I've shared:
My first post: on building a fully AI-made YouTube video, end to end, because I'm camera shy 🙈 https://contra.com/community/MP9mFRuT-im-building-my-first-fully-ai-made
Last thing, if you're building with AI video or automation, I'd like to see what you're working on
And if you're hiring: I may be new to Contra but definitely not new to this work. Reach out for AI agent builds, apps, websites or anything in between.
P.s The video below is my AI avatar. My profile video is the real me :)
Nice Portrait....Has everything from a great pose, great composition and lighting and perfect environment setting.
Built an n8n CRM automation system that captures leads, creates and updates CRM records, assigns tasks, sends team notifications, automates follow-ups and generates reports.
What if every new lead could be handled before you even open your inbox? ⚡
This AI-powered workflow turns a new email inquiry into a structured, ready-to-handle lead — automatically.
A new inquiry arrives → AI extracts the important details → Airtable/CRM is updated → the response goes through optional human approval → a personalized email is sent → Notion is updated → the team gets notified in Slack → performance data is collected for reporting.
The goal isn't to remove people from the process. It's to remove the repetitive work around them.
This type of workflow can be customized for B2B companies, SaaS businesses, agencies, real estate, e-commerce, recruitment, consulting, customer support, healthcare, finance, education, and other service businesses.
Already know what you want to automate? → Send me your current workflow and I’ll map out how we can automate it.
Still doing repetitive work manually? → Tell me the task that consumes your team’s time, and I’ll help identify what can be automated.
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I'd use the human approval step to capture corrections, not just a yes/no decision. If a reviewer changes the extracted lead details, does the workflow update Airtable and the reporting record before sending the email?