Picture a consultant who takes 8 sales calls a week.

After each one comes the same routine: replay the recording, write notes, update the pipeline sheet, write the follow-up email. Call it 30 minutes a call. That is 4 hours a week, and on busy days the follow-up slips to tomorrow.

I built an n8n workflow that takes that routine away:

→ Fireflies records and transcribes the call → As soon as the transcript is ready, AI writes a summary, the open questions, the next step and whether the prospect is ready to go ahead → A follow-up email that fits that outcome is saved in Gmail drafts, addressed to the person on the call → The call is logged in Google Sheets and the notes land in your inbox

Nothing is sent automatically. You read the draft, change a line if you want, and press send.

For that consultant, 4 hours of admin a week turns into a few minutes of reading, and every prospect hears back the same day.

I tested it on a real recorded client call and have submitted it to the n8n template library as a free template. If you want it set up for your business, send me a message.

saving it as a draft instead of auto sending is the right call. 4 hours a week back is no joke

🚀 Built a Gmail AI-Tagging + Slack Alerts System — Because Important Emails Should Never Get Missed

The problem every B2B team faces:

❌ Client emails sit unanswered for days ❌ Bank or government emails get buried in the inbox ❌ Deadlines are missed because no one flags them ❌ No daily view of what's pending vs overdue

I built a system that fixes all of this:

🎯 WHAT IT DOES:

✅ Watches Gmail inbox every 5 minutes ✅ Uses AI to classify every email into 5 categories: • URGENT (deadlines, overdue, time-sensitive) • BANK_GOV (banks, .gov domains, tax authorities) • CLIENT_ACTION (awaiting response) • FOLLOW_UP (needs follow-up) • FYI (informational)

✅ Pushes real-time Slack alerts to the right channel: • #urgent — for time-sensitive items • #finance-legal — for bank/gov emails • Assignee DM — for client action items

✅ Sends a daily 8 AM digest with: • Overdue items • Awaiting client action • Pending tasks

✅ Auto-applies Gmail labels (AI/Urgent, AI/Bank-Gov, etc.) ✅ Hourly overdue scanner with automatic escalation

⚙️ TECH STACK: n8n | Gmail API | OpenAI GPT-4o-mini | Slack API | Google Sheets

📊 RESULT: → Zero missed urgent emails → 15+ minutes saved per team member per day → Complete audit trail in Google Sheets → Full visibility into what's stuck and where

Gmail stays the primary interface. Slack becomes the reminder layer that ensures nothing slips.

Want this deployed for your team? Let's talk.

#AIAutomation #GmailAutomation #SlackIntegration #n8n #B2BSaaS #Productivity #WorkflowAutomation

Splitting BANK_GOV out on its own is smart. Those are the emails that hurt most when they get buried. When GPT-4o-mini tags one wrong, does the corrected label feed back into the prompt, or is it fixed by hand?