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A Gmail Automation i built from scratch it uses open ai api to analyze each of your mails as Urgent , normal or Spam mails
* for the urgent path ai creates an automated response that is saved in your drafts
* for the normal path it labels your mail and drafts the senders details and message in google sheet
* For the spam mail its sent straight to spams section with its own label and still recorded in the google sheets
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Cold Email Automation System for a 40K-Company Outreach Campaign
A Malaysian recruitment agency needed to reach 40,000 companies but was doing it manually with no automation, no follow-ups, and no tracking. I built them a complete outreach system instead of selling them an off-the-shelf SaaS tool.
The system imports and cleans 40K company records from Excel, writes a unique AI-personalized email for every company (not a template), and schedules sends per industry with human-like timing randomization. It rotates 3 warmed-up Gmail mailboxes to send 1,500+ emails a day, runs automatic Day 3 / 8 / 14 follow-up sequences threaded into the same Gmail conversation, and stops a sequence instantly on bounce or reply. Everything reports into a live dashboard tracking reply rate, bounce rate, and per-mailbox performance.
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I run my company on an AI chief of staff I built. It is called Coulson.
Every morning it puts the day on one page before I open email: the three revenue priorities, every commitment with its date, and one list of what is waiting on my approval. Behind it, a team of AI agents drafts replies, prepares meetings, chases follow ups and sends an end of day report at 7 PM. Nothing goes out without a yes.
Now I build the same system for other companies. The case study, with real screens on sample data: hqlabz.com/work/coulson
