Event Planning & On-Site Coordination for Live Events

Kristina Weir

Contact for pricing

About this service

Summary

Need someone to take your event from concept to flawless execution? I offer planning, logistics, and on-site coordination for live events of all sizes. From vendor communication and run-of-show creation to day-of direction, I help keep everything on track and your guests engaged.
With 8+ years of experience across live events, conferences, and corporate activations, I bring calm, control, and clear communication to every detail.
What I Can Help With:
Event planning & pre-production support
Run-of-show & cue sheet creation
Vendor and venue coordination
On-site event setup & teardown
Day-of-show calling and team management
Guest experience flow & troubleshooting

Process

*exact process may vary depending on scope of project
A typical process for me would include: 1. Discovery & Scope We’ll hop on a quick call (or chat via email) to go over your event goals, timeline, audience, and must-haves. This helps me understand your vision and identify key deliverables.
2. Planning & Logistics Setup I’ll build out a master checklist, timeline, and communication plan to keep all moving parts on track. I’ll also coordinate with vendors, venues, and any external partners.
3. Run-of-Show Creation You’ll receive a detailed run-of-show document with clear cues, transitions, and assigned responsibilities—designed to keep everyone aligned from setup to wrap-up.
4. Event Execution Whether remote or on-site, I’ll manage the event flow, cue key moments, support the team, and problem-solve on the fly so you can stay focused on your guests.
5. Post-Event Wrap-Up After the event, I’ll share a wrap-up summary, notes on what went well, and any recommendations for future improvements—plus ensure everything is closed out smoothly.

What's included

  • Customized run-of-show + logistics timeline

    A clear, detailed schedule outlining every cue, segment, and responsibility for seamless execution.

  • Vendor/Crew Communication Plan

    A centralized document or system to manage pre-event communication and responsibilities for all involved parties.

  • Event Checklist & Wrap-Up Notes

    A master task list for setup, execution, and teardown — plus post-event notes capturing wins and areas for improvement.

  • On-Site or Virtual Event Coordination

    Real-time support to keep the event running smoothly, whether I'm managing on-site logistics or coordinating virtually.

Skills and tools

Event Planner

Calendly

Google Calendar

Google Calendar

Google Sheets

Google Sheets

Slack

Slack

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