What's included

• Calendar & Schedule Management

  Coordinate and maintain executives’ schedules, Arrange meetings, appointments, and events, Send reminders and handle rescheduling.

• Email & Communication Management

  Monitor, filter, and respond to emails, Draft and proofread internal/external communications, Maintain timely responses to urgent matters.

• Travel Planning & Logistics

  Research and book flights, hotels, and transport, Create detailed travel itineraries and handle visa applications and travel documentation.

• Meeting & Event Coordination

  Schedule and confirm meetings, Prepare agendas, presentations, and minutes and organize logistics for team or client events.

• Document Preparation & Management

  Draft reports, presentations, and spreadsheets, Format and proof documents for clarity and professionalism, Maintain filing systems (digital & physical).

• Expense & Budget Tracking

  Prepare expense reports and reimbursements, Track department or executive budgets and manage invoice approvals and payments.

• Confidentiality & Information Management

  Handle sensitive information with discretion and, maintain secure filing systems for confidential documents.

• Stakeholder Liaison & Client Relations

  Communicate with internal/external stakeholders, Schedule calls, respond to inquiries, and maintain relationships, Act as a gatekeeper for executive time