What's included

• Correspondence Handling/Email Management

  Screen and manage incoming emails, letters, and phone calls. Draft responses to routine inquiries and escalate urgent matters to the executive's attention. Maintain professionalism and confidentiality in all communications.

• Calendar Management

  Efficiently manage executive calendars, including scheduling appointments, meetings, and conference calls. Prioritize appointments based on urgency and importance, ensuring optimal use of the executive's time.

• Travel Coordination

  Organize domestic and international travel arrangements, including flights, accommodations, transportation, and itinerary planning. Ensure travel plans align with the executive's preferences and business requirements while optimizing cost-effectiveness.

• Confidentiality and Discretion

  Handle sensitive information with the utmost confidentiality and discretion. Uphold ethical standards and maintain trust by safeguarding privileged information and respecting privacy rights.

• Project Assistance

  Support executives in various projects by conducting research, compiling data, and preparing reports or presentations. Coordinate with other team members or departments to facilitate project progress and achieve objectives.

• Administrative Support

  Provide general administrative assistance such as copying, scanning, printing, and faxing documents. Order office supplies and maintain inventory levels. Handle expense reports, reimbursements, and invoice processing on time.

• Meeting Support

  Prepare meeting agendas, presentations, and relevant materials. Coordinate logistics for on-site and virtual meetings, including room setup, catering, and technical support. Take meeting minutes and follow up on action items as needed.

• Document Management

  Organize and maintain physical and electronic filing systems for documents, reports, and records. Ensure easy retrieval and secure storage of sensitive information. Assist in document creation, formatting, and proofreading as required.

• Event Planning

  Assist in organizing corporate events, conferences, and special gatherings. Coordinate venue selection, catering, invitations, RSVPs, and logistical arrangements to ensure successful outcomes.

• Communication Liaison

  Serve as a point of contact between the executive and internal/external stakeholders. Facilitate communication, relay messages accurately, and represent the executive's interests professionally.