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Developed a complete SharePoint Online document review workflow using Microsoft Power Automate for engineering designs and technical reports.
The automation triggers when documents are uploaded or updated, captures metadata, assigns multiple reviewers, tracks approvals and rejections, updates document statuses, and records reviewer decisions and comments in a dedicated Review Log.
Integrated Outlook 365 notifications provide reviewers with direct document links, while SharePoint version history remains intact throughout the review process.
The solution provides a clear, maintainable and auditable approval workflow within Microsoft 365.
AI AutomationAutomation EngineeringBusiness Workflow AutomationMicrosoft Office 365Microsoft OutlookMicrosoft SharePoint
I'd make the approval rule explicit when several reviewers respond, especially if one rejects after others approve. Does the workflow require every assigned reviewer to approve, or can a designated owner resolve a mixed decision?
Capturing metadata into a Review Log while keeping SharePoint version history intact gives you a solid audit trail. Sending direct Outlook links to reviewers cuts the back and forth.
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[add your number] contracts signed without a single manual follow-up.
Every one tracked and reminded automatically until it was done.
→ Want this for your process? Let's talk.
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