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A business can forecast $72,457 in annual operating profit and still see its cash fall to $3,057.
That's the fictional downside case in our new Excel business budget and cash planner.
Day 1 of our 7-day financial tools giveaway.
This workbook connects sales volume, prices, direct costs, staffing, overhead and collection timing. It combines closed-month actuals with the remaining forecast and compares the result with the original budget.
Switch between base and downside assumptions to see the effect on profit, receivables and monthly bank cash. Historical actuals and the original budget stay unchanged.
Try this: slow collections, add a team member or schedule a capital purchase. Then check the month with the lowest cash balance.
Built for service businesses that need to connect their budget with payment timing. All examples are fictional.
Comment BUDGET and we'll send you the Excel workbook.
Tomorrow: project profit and team capacity.
#Budgeting #CashFlow #FinancialPlanning
The network for creativity
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Connect with clients, get discovered, and run your business 100% commission-free
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A client asked me last week: “I paid my insurance in full in October. Why is the whole amount not showing in my expenses?”
Fair question. Honestly, this is one of the most common things business owners ask me.
Here’s how I explained it. When you pay for a full year of insurance, the money leaves your bank on day one. But the insurance company protects you for 12 months, not one day. So you only use a small part of it at the start. The unused part isn’t an expense yet. It’s cover you have already paid for and still have.
Say you pay 24,000 on 1 October for a 12 month policy. Each month, 2,000 moves into expenses.
By 31 December, you have used 3 months:
Expense so far: 6,000
Still unused: 18,000
That 18,000 stays on the balance sheet as prepaid.
The client still wasn’t fully sure from the numbers alone, so I showed them year by year:
Year 1 (Oct to Dec): 6,000 used, 18,000 still prepaid
Year 2 (Jan to Sep): 18,000 used, 0 left
By the end of the policy, the full 24,000 has moved into expenses. Nothing is lost. It just moves a little each month, as you use the cover.
That’s when it clicked for them.
Rent paid in advance, software subscriptions, annual membership, visa fees and licence fees all work the same way. Pay now, use over time, expense a little each month.
If your bookkeeper says “prepaid” and you just nod, ask them for a schedule like this. It’s your money, you should be able to see where it is.
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