I built a complete Voice AI SaaS from the ground up using n8n, Retell AI, SuiteDash, and custom a...I built a complete Voice AI SaaS from the ground up using n8n, Retell AI, SuiteDash, and custom a...
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I built a complete Voice AI SaaS from the ground up using n8n, Retell AI, SuiteDash, and custom automations.
Here’s how everything works together:
SuiteDash → n8n → Retell AI → AI Phone Calls → n8n → SuiteDash
The platform manages the complete workflow — from client onboarding and Voice AI agents to automated phone calls, data management, billing, and client management.
Tech Stack
• n8n – Workflow Automation • Retell AI – Voice AI Agents & Calls • SuiteDash – CRM & Client Portal • AI & Custom APIs • Automated Integrations
If you're interested in AI Automation, Voice AI Agents, n8n workflows, or building AI SaaS products, this case study shows how all the pieces come together in a real-world system.
The industry standard for field service scheduling shows three to four technicians at a time, surrounded by completed appointments that are no longer relevant. Dispatchers spend their day mentally filtering noise just to see what is actually happening.
We designed a view where the full team's day is visible at once. All technicians, all AI-powered routes, who is running late, who has gaps, accessible from one place without opening a single individual profile. The view scrolls dynamically with time so completed appointments drop away and the focus stays on what still matters.
For a team of 150 technicians, the filter lets the dispatcher narrow to a specific group, region, or area in seconds. Tomorrow's schedule is already built before anyone starts work because the AI pre-builds routes based on recurring appointments.
AI Lead Qualification & Appointment Automation System
AI Lead Conversion Platform — Telegram, CRM & Automated Scheduling
Designed and developed an AI-powered lead conversion system that handles incoming Telegram conversations from first contact to qualification, CRM synchronization, and appointment booking.
The AI works with conversation history, lead profile data, unanswered questions, current funnel stage, available actions, and verified CRM data to determine the next appropriate step and generate structured responses.
The system automatically creates and updates leads in the CRM, manages qualification stages, books meetings, generates Yandex Telemost links, sends reminders, handles rescheduling, and escalates exceptional cases to a human manager.
The architecture includes dialogue state management, message deduplication and batching, PostgreSQL persistence, concurrency protection, validation before actions are executed, and safeguards against sending unverified or prohibited information.
This is not just an AI chatbot — it is an automated sales workflow that connects Telegram, AI, CRM, scheduling, and human escalation into one controlled process.
AI makes decisions within controlled business rules instead of operating as an unrestricted chatbot.
The concurrency safeguards and validation-before-actions detail is a strong distinction here—booking systems usually fail at the edges, not in the happy path. I’d expose a compact lead state to the operator (stage, next action, last unanswered question) so a human can resume...
To demonstrate how AI voice automation can help restaurants handle customer inquiries, improve response times, and reduce repetitive manual support tasks.
This was a portfolio project built to demonstrate the workflow and its capabilities.
Restaurant flows get much more reliable with a narrow escape hatch: confirm intent, collect party/date/time, then hand off anything ambiguous to staff. I’d also log failed booking attempts so the team can see where automation loses demand. Nice foundation—n8n makes those...