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I built an AI voice ordering workflow to help a restaurant capture customer orders and pass them to the kitchen with less manual work.
Using Vapi, I configured a voice assistant with the restaurant’s menu and prices to collect customer details and orders. After each call, a webhook triggers an n8n workflow, where OpenAI extracts the order into structured data. The workflow then notifies the kitchen and logs the order in Google Sheets.
I handled the voice assistant setup, webhook integration, AI prompts, and workflow implementation. The solution reduced manual order entry and made order information easier for the kitchen to access.
Tools: Vapi, n8n, OpenAI, Google Sheets, and webhooks.
I'd read back the items, quantities, and total before the webhook sends an order to the kitchen. How does your flow handle a customer changing one item after that confirmation?
Yes, the assistant reads back the items, quantities, and total for confirmation. If the customer changes an item during the call, it updates the order, recalculates the total, and confirms the revised details before the post-call webhook sends it to the kitchen.
After submission,...
Having the assistant feed orders straight into the kitchen cuts the manual handoff. The call transcript in Sheets also gives a clear audit trail.
Yes, that handoff was a key part of the flow. The assistant reads back the items, quantities, and total for confirmation before sending the order through. The transcript in Sheets helps the team check what the customer actually said if anything needs clarifying. Customers can...
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Excited to keep improving it and turn it into an even more polished product.
#BuildInPublic #SaaS #WebApp #BookingSystem #SalonManagement #ProductDesign #MVP #NoCode #Entrepreneurship
Good work
A reminder went out after the contract was already signed.
A sync delay meant the reminder fired an hour late. Harmless, but avoidable now signing status checks in real time before any reminder goes out.
→ Automated follow-up still needs a live check before it sends.
Nice catch on the sync lag, adding a live status check before the reminder will stop those hour old pings.
[add your number] contracts signed without a single manual follow-up.
Every one tracked and reminded automatically until it was done.
→ Want this for your process? Let's talk.
Automating the reminders means you never chase a signature again, and the tracking stays clean.