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Personalised Cold Outreach Automation (n8n + Google Sheets + Gmail)
The problem: generic cold emails get ignored, and writing personalised ones by hand doesn't scale.
What I built: a 3-step outreach system that researches every lead before pitching.
→ Lead research: n8n reads leads from Google Sheets, audits each website (homepage, contact and about pages) and flags real issues like no tap-to-call, no contact form or a broken mobile layout.
→ Pitch generation: AI finds the owner's name and writes a tailored email around the issue it found. The angle, the reason and the draft are saved to an Outreach sheet.
→ Approval dashboard: a custom page lists every email for review. Edit inline, then Approve & send or Skip. Emails go out from Gmail with automatic day-3 and day-7 follow-ups.
Why it matters: every email points to something specific about the prospect's business, and nothing is sent without human approval.
Stack: n8n · OpenAI · Google Sheets · Gmail · custom approval page
Want a system like this for your business or agency? Send me a message and let's build yours.
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Processing incoming PDF attachments and logging key email data manually takes hours of tedious, repetitive work. Every time a new invoice, quote, or report lands in your inbox, you have to manually open the email, download the PDF, read through dense pages to extract important details, format the data, and log it into Google Sheets row by row.
Which one is faster, saves more time, and prevents mistakes?
1 voted
25%
3 voted
75%
4 votes
Closed
The manual-vs-automated framing is clear, but I'm curious how the workflow copes with PDFs that don't share a layout, like scanned invoices versus quotes. Do you parse them with a fixed template or an extraction step, and what happens to rows it can't read confidently?
Dropped our next premium framer template for AI automation agencies, workflow consultancies & the people selling agents to businesses that still run on copy and paste.
Check it out
good work!!
Your Business Doesn't Need More Tools. It Needs Better Systems.
Most businesses don't have a software problem. They have an integration problem.
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When a CRM-to-database sync fails halfway, how do you handle it: idempotent retries, or a reconciliation pass afterward? That's usually where integrations start to drift.