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Front desk staff is drowning in phone calls. Confirming appointments. Chasing no-shows. Manually checking who showed up and who didn’t. Rescheduling. Updating spreadsheets. Repeating the same process every single day.
While they do all that doctors are waiting and your patients are forgetting.
I built a system where the moment a patient books everything else happens automatically. Confirmation reaches them in seconds through their preferred channel whether that is EMAIL, SMS or WhatsApp.
24 hours before their visit a gentle reminder goes out.
2 hours before another one.
Every morning staff opens one clean report showing exactly who is coming in today sorted by time block. One click to mark attendance. That is the only manual thing they do all day. One click.
End of day the system detects who did not show up and sends a caring rebook message. Patients who attended get a thank you with a quick feedback request. Monday morning a full weekly summary lands in doctor inbox showing attendance rates no-show patterns and patient satisfaction scores.
No patient names stored. No medical data touched. Only patient reference IDs. Fully GDPR compliant and privacy safe from day one.
Staffs stops chasing. patients feel cared for. schedule stays full.
#HealthcareAutomation #PatientCare #ClinicManagement #PatientRetention #GDPR #HealthTech #AppointmentSystem #MedicalPractice #NoShow #DoctorsOfLinkedIn #PatientExperience #WorkflowAutomation #ClinicGrowth
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I've been sending a lot of outreach messages lately as part of my job search, and pretty quickly ran into the same wall every time.
Writing a good, personalized message was never the problem. The problem was everything before it: finding the right contact, pulling context on the role or company, checking if I'd already reached out, then logging it somewhere so I wouldn't lose track.
There was a lot of repetitive work standing between me and writing the message itself.
So I started building a small dashboard (React, Vite, deployed on Vercel) to handle the deterministic stuff. It looks up contacts, pulls the context I need, and tracks everything in Notion automatically. I pretty much just do the writing.
Still early and still just for me, but it's already saved a chunk of time I used to burn on busywork instead of actually reaching out to people.
#ProductDesign #BuildInPublic #JobSearch
Building your own dashboard to kill the repetitive lookup work instead of just grinding through it manually says a lot. Did you set out planning to build something, or did the busywork hit a point where vibe-coding a fix felt faster than doing the research by hand one more time?
Automating Resume Screening with AI
I recently worked on a recruiting bot that uses n8n to connect Gmail, Groq AI, and Google Sheets. The goal was to automate the resume screening process and save time for the HR team. I'm happy to say that it's working smoothly and has already saved a significant amount of time. The tech stack was a bit challenging to set up, but it was worth it in the end.
#n8n #automation #GmailTrigger #HTTPRequest
Follow for more: https://go.phonezait.de/
Zapier said it couldn't be done — so I built around it.
A recruitment agency was manually logging every call outcome into Less Annoying CRM after each JustCall conversation. Zapier's own triggers ("Call Updated" and "Call Completed") fire as two separate events and can't be linked by Call ID — so the automation everyone assumed was simple turned out to be technically impossible with default, off-the-shelf tools.
I diagnosed the exact limitation inside JustCall's Zapier integration, then engineered a custom event-correlation layer that captures both triggers, matches them reliably via the JustCall REST API, and pushes clean, accurate updates straight into the correct pipeline stage in LACRM — with a parallel sync to Google Sheets for reporting.
Result: zero manual data entry, real-time CRM records the sales team could finally trust, and full documentation so their internal team can maintain the system without ongoing developer support.
This is the kind of API integration and workflow debugging I do daily — across Make, n8n, Zapier, Python, and REST API/webhook architecture. If your CRM, telephony, or sales tools aren't talking to each other properly, let's fix that.::
