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A VA's job is keeping things moving. In this sample, I organized a busy inbox by priority (urgent, client, follow-up, done) and planned a full weekly schedule with no double-bookings, so nothing gets missed. Clear, timely and reliable support.
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🚀 Built a Gmail AI-Tagging + Slack Alerts System — Because Important Emails Should Never Get Missed
The problem every B2B team faces:
❌ Client emails sit unanswered for days
❌ Bank or government emails get buried in the inbox
❌ Deadlines are missed because no one flags them
❌ No daily view of what's pending vs overdue
I built a system that fixes all of this:
🎯 WHAT IT DOES:
✅ Watches Gmail inbox every 5 minutes
✅ Uses AI to classify every email into 5 categories:
• URGENT (deadlines, overdue, time-sensitive)
• BANK_GOV (banks, .gov domains, tax authorities)
• CLIENT_ACTION (awaiting response)
• FOLLOW_UP (needs follow-up)
• FYI (informational)
✅ Pushes real-time Slack alerts to the right channel:
• #urgent — for time-sensitive items
• #finance-legal — for bank/gov emails
• Assignee DM — for client action items
✅ Sends a daily 8 AM digest with:
• Overdue items
• Awaiting client action
• Pending tasks
✅ Auto-applies Gmail labels (AI/Urgent, AI/Bank-Gov, etc.)
✅ Hourly overdue scanner with automatic escalation
⚙️ TECH STACK:
n8n | Gmail API | OpenAI GPT-4o-mini | Slack API | Google Sheets
📊 RESULT:
→ Zero missed urgent emails
→ 15+ minutes saved per team member per day
→ Complete audit trail in Google Sheets
→ Full visibility into what's stuck and where
Gmail stays the primary interface. Slack becomes the reminder layer that ensures nothing slips.
Want this deployed for your team? Let's talk.
#AIAutomation #GmailAutomation #SlackIntegration #n8n #B2BSaaS #Productivity #WorkflowAutomation
Splitting BANK_GOV out on its own is smart. Those are the emails that hurt most when they get buried. When GPT-4o-mini tags one wrong, does the corrected label feed back into the prompt, or is it fixed by hand?
I provide virtual assistance and administrative support, including lead generation, accurate data entry, CRM updates, web research, and property research. I help businesses organize their data, find potential leads, maintain customer records, and manage day-to-day tasks efficiently. My focus is on accuracy, organization, and reliable support that helps businesses save time and stay organized.
Property research is an underrated niche for this. Do you mostly work from public records or from listing sites? Asking because the data quality between those is wildly different.
RICHAYO Digital Solutions helps businesses build a strong online presence through creative graphic design, professional website design, engaging content writing, and effective social media management. My goal is to help brands attract their target audience, communicate their value, and grow their businesses through creative and strategic digital solutions. I focus on delivering quality work, fresh ideas, and designs that reflect each brand's identity.
Services offered: Graphic Design | Website Design | Content Writing | Social Media Management | Branding & Logo Design.
