Automated Lead Ingestion, AI Voice Qualification, and Routing

Automated Lead Ingestion, AI Voice Qualification, and RoutingAutomated Lead Ingestion, AI Voice Qualification, and Routing

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Othmane El

• 2d

1️⃣ Lead Ingestion & Research: Web form submissions are captured into Airtable and enriched using the Gemini API to generate instant prospect profiles. 2️⃣ AI Voice Call: Triggers an automated Vapi AI voice call via Twilio/Telnyx to qualify prospects over the phone. 3️⃣ Smart Routing: • Interested Leads: Generates and auto-delivers a custom PandaDoc proposal. • Unresponsive Leads: Sends a follow-up booking email and team Slack alert. • Uninterested Leads: Logs call summaries and updates pipeline analytics. 🛠️ Built with: Make.com, Vapi Voice AI, Gemini API, Airtable, PandaDoc, and Slack.

AI Automation Business Workflow Automation Email Automation Airtable Google Gemini Make

Louis Dodou

pro

• Sep 29

[add your number] contracts signed without a single manual follow-up.

Every one tracked and reminded automatically until it was done.

→ Want this for your process? Let's talk.

AI Agent Development AI Automation Business Workflow Automation Make Retell Ai Vapi

Johnson Afolabi

• Sep 30

Automating the reminders means you never chase a signature again, and the tracking stays clean.

Louis Dodou

pro

• Sep 29

A reminder went out after the contract was already signed.

A sync delay meant the reminder fired an hour late. Harmless, but avoidable now signing status checks in real time before any reminder goes out.

→ Automated follow-up still needs a live check before it sends.

AI Agent Development AI Automation Business Workflow Automation Make N8N Vapi

Johnson Afolabi

• Oct 1

Nice catch on the sync lag, adding a live status check before the reminder will stop those hour old pings.

Louis Dodou

pro

• Sep 29

3 signs your contract process is costing you deals:

1. Contracts go out a day or more after the call

2. Signing status means emailing to ask

3. Follow-up happens only when someone remembers

→ Speed and consistency both come from the same fix.

AI Agent Development AI Automation Business Workflow Automation Make Retell Ai Vapi

Johnson Afolabi

• Sep 30

That lag between call and contract is a classic leak; an AI bot that drafts and sends the agreement right after the meeting can keep the momentum alive.