Built a 2-workflow n8n automation pipeline for a client's AI personal assistant system. WF-01 runs

Built a 2-workflow n8n automation pipeline for a client's AI personal assistant system. WF-01 runsBuilt a 2-workflow n8n automation pipeline for a client's AI personal assistant system. WF-01 runs

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Radit Hayat

• Apr 3

Built a 2-workflow n8n automation pipeline for a client's AI personal assistant system. WF-01 runs hourly, fetches meeting transcripts from Fireflies.ai via GraphQL, then parses action items, summaries, and keywords — logging each as a structured review card in a Notion database with Type, Date, and Approved/Pushed status fields. WF-02 runs every 30 minutes, queries Notion for approved-but-unpushed items, then routes Tasks to Todoist (with due dates and descriptions) and Calendar Events to Google Calendar. Notion is auto-marked as Pushed after each sync to prevent duplicates. Eliminated all manual post-meeting task entry for the client.

businessautomation taskautomation transcriptautomation

Marcel Kargul

pro

• Sep 11

workflow editor dashboard

Saimun Jubayer Shoyeb

• Sep 11

NexMeet — AI Meeting Assistant Workflow

Figma Adobe Photoshop FigJam UI Design UX Design UX Research

Prince Kenechukwu

pro

• Sep 11

I automated my entire customer onboarding process using one n8n workflow.

Dropping the ball on day one costs you lifetime customers.

You close a deal. The client is excited.

Then your team forgets to send the welcome package.

Or you pay a customer success manager $70k a year to manually trigger emails and update the CRM.

It is a slow, expensive bottleneck.

I stopped relying on human memory for week-one operations.

Here is exactly what this architecture executes:

→ Data Capture: A webhook catches the new signup and validates the client info. → Instant Action: It builds the HubSpot profile and alerts the team via Slack. → Time-Delay Sequences: Welcome email instantly. Docs at hour 2. Check-in at day 1. Success guide at day 3. → The Loop: It updates the CRM status the moment onboarding is complete.

Here is the ROI:

→ Zero manual admin work for your team → Flawless, professional first impressions → Week-one client churn dropped to absolute zero

If you want to work with me to build a similar automation in your business, I have a few spots open in my calendar this month.

Book a call here