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A lot of teams ask me to "add AI" to a process nobody has written down. The first thing I do is map the manual steps on one page. Half of them often need no AI at all, just an n8n workflow with a human approval step. We built a content pipeline this way: research, draft, Slack approval, publish. Nothing goes live without a person saying yes. If a repeat task is eating your team's week, send me the steps and I will tell you what can be automated and what should stay manual. Message me here on Contra.
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When shipping software, AI is leverage when it takes manual work out of a step people already do.
Before the build, I like to ask:
→ What is manual work is required?
→ What steps does the requirement need?
→ What steps can AI takeover or remove?
When AI takes the manual work out of the step, people are more likely to act on it and use it more often.
Growth through subtraction
I’ve built an entire Kajabi business system, website and all, with AI in hours.
Now I’m turning that process into a workflow other people can use.
It brings together the steps, instructions, and checks that guide AI from your initial idea through the build and launch. You use your own AI tools, with a clear process to follow.
This is for anyone starting a business on Kajabi, improving an existing one, or building for clients.
I’ve already done the build. What I’m developing now is the way to put that process in your hands. I’ll be sharing more soon. Who wants first dibs on access?
Not every repetitive business task deserves to be automated.
Before building an AI workflow, I'd ask five questions:
Frequency: How often does this task happen?
Time: How much manual effort does it consume?
Consistency: Does the process follow repeatable steps?
Risk: What happens if the automation gets it wrong?
Value: What could the team do with the time saved?
A task that takes five minutes once a month probably doesn't need an elaborate automation.
But a task that takes 20 minutes every day, follows predictable steps, and regularly gets delayed might be a good candidate.
Even then, automation isn't always the answer. Sometimes a clearer process or a simple rule is enough.
My approach is to understand the bottleneck first, then decide whether AI, automation, a simpler workflow—or no change at all—is the right solution.
What's one repetitive task in your business that you'd love to eliminate?
#WorkflowAutomation #AIAutomation #BusinessOperations
I find the point about simple rules often being enough is critical. Many teams skip that step and jump straight to complex n8n workflows, only to realize a basic if then logic or a shared checklist solved the issue without the maintenance overhead.