Executive Virtual Assistant Services

Sheilla Wanjiru Waigwa

Contact for pricing

About this service

Summary

My Executive Virtual Assistant Services provide high-level administrative, organizational, and digital marketing support to busy professionals and entrepreneurs. From calendar management, email handling, and CRM updates to SEO content creation and social media engagement, I streamline workflows to enhance productivity. With expertise in Google Workspace, Microsoft Office, Trello, and HubSpot, I help businesses stay organized, efficient, and growth-focused.

Process

1️⃣ Initial Consultation & Onboarding We begin with a free consultation to understand your needs, goals, and preferred workflows. Once we finalize the scope, I’ll onboard you seamlessly by gathering key information and setting up essential tools.
2️⃣ Task Management & Prioritization I organize tasks using Trello, Asana, or ClickUp to ensure efficiency. You’ll receive regular updates, and I’ll prioritize urgent requests while maintaining a structured workflow.
3️⃣ Execution & Collaboration I handle tasks such as calendar management, email correspondence, CRM updates, and content creation, ensuring timely and high-quality delivery. I will be available to communicate via Slack, Zoom, or email to align with your preferences.
4️⃣ Review & Optimization I provide progress reports and weekly or bi-weekly check-ins to ensure satisfaction. I refine processes as needed to enhance efficiency, keeping operations smooth and stress-free for you.
5️⃣ Ongoing Support & Growth As your Executive Virtual Assistant, I continuously adapt to your evolving needs, offering scalable and flexible support to help you focus on high-value tasks while I handle the details.

FAQs

  • What tasks can you handle as an Executive Virtual Assistant?

    I manage calendar scheduling, email handling, CRM updates, social media management, content writing, project coordination, research, and executive-level support to streamline business operations.

  • What industries do you specialize in?

    I have experience working with entrepreneurs, executives, startups, real estate professionals, academics, e-commerce businesses, and digital marketing agencies, providing tailored virtual assistance.

  • How do you communicate and collaborate?

    I use Slack, Zoom, Microsoft Teams, or email for seamless communication. I also manage tasks via Trello, Asana, or ClickUp to keep everything organized and efficient.

  • What tools do you use for work?

    I am proficient in Google Workspace, Microsoft Office, HubSpot, Trello, Asana, ClickUp, Calendly, and social media platforms to provide top-notch virtual support.

  • How do I get started?

    Simply reach out, and we’ll schedule a free consultation to discuss your needs. Once we finalize the scope, I’ll onboard you and begin assisting you right away.

  • What are your working hours?

    I work remotely and flexibly based on client needs, ensuring availability within agreed time zones. I also provide adjustable support for urgent tasks when needed.

  • How do you ensure confidentiality and security?

    I maintain strict confidentiality and use secure platforms for file management. I can also sign NDAs to guarantee the privacy of your sensitive information.

  • What are your pricing and payment terms?

    Pricing depends on the scope and complexity of work. I offer hourly, project-based, or retainer packages to fit your needs. Payment is processed via Contra’s secure platform for transparency and reliability.

  • Can I request a custom service package?

    Yes! I offer customized virtual assistant solutions based on your specific requirements. Let’s discuss your needs, and I’ll tailor a package that works best for you.

  • How can I schedule a consultation with you?

    You can book a free consultation through my Calendly link, where you can choose a time that works best for you.

What's included

  • Calendar & Appointment Management

    Efficiently manage schedules, book meetings, and set reminders using Google Calendar, Outlook, and Calendly to keep executives organized and on track.

  • Email Inbox Management

    Filter, organize, and respond to emails professionally using Gmail and Outlook, reducing inbox clutter and improving response time for business efficiency.

  • Executive Administrative Support

    Handle document preparation, travel coordination, expense tracking, and confidential business tasks to enhance workflow and productivity.

  • Data Entry & CRM Management

    Maintain accurate databases, update client records, and manage CRM tools like HubSpot, Salesforce, or Zoho to optimize client interactions.

  • Meeting Coordination & Minute Taking

    Schedule, coordinate, and document key meetings, ensuring executives have actionable summaries and follow-ups for decision-making.

  • Social Media Management

    Assist with content scheduling, engagement tracking, and brand reputation management on platforms like LinkedIn, Facebook, and Instagram.

  • Travel & Expense Management

    Research and book flights, accommodations, and logistics while tracking expenses to ensure seamless executive travel planning.

  • Business Correspondence & Report Writing

    Draft, edit, and format business emails, reports, and professional documents to maintain brand consistency and professionalism.

  • Project Management Assistance

    Use tools like Trello, Asana, and ClickUp to manage tasks, track deadlines, and streamline project workflows for business success.

  • Research & Market Analysis

    Conduct in-depth industry research, competitor analysis, and data collection to provide valuable insights for strategic decision-making.

  • Content Writing & Blog Management

    Create SEO-optimized blog posts, website content, and email newsletters to boost brand visibility and engage target audiences effectively.

  • Social Media Content Planning & Engagement

    Develop and schedule social media posts, track engagement metrics, and manage community interactions on platforms like LinkedIn, Instagram, and Facebook to enhance brand awareness.

Skills and tools

Personal Assistant

Virtual Assistant

Executive Assistant

Calendly

Google Apps

Google Apps

Microsoft Office 365

Microsoft Office 365

Slack

Slack

Trello

Trello

Industries

Real Estate

More services

SEO Content Writing & Project Management

Contact for pricing