AI-Powered HR Management System (Recruitment, Onboarding & LeaveZakeen Khan
Project description:
Built a complete HR automation suite in n8n covering four core HR processes, resume screening, candidate shortlisting, employee onboarding, and leave requests, replacing manual HR admin work with AI-driven decision-making and automatic notifications at every stage.
The problem: The client's HR team was manually reviewing every resume submission, coordinating shortlisted candidates by hand, chasing onboarding paperwork, and processing leave requests over email, a process that was slow, inconsistent, and hard to scale as headcount grew.
What I built, across four connected workflows:
AI resume screening: When a candidate submits a resume, the system automatically downloads it, converts it from PDF into structured data, and passes it to an AI recruitment agent (built on Google Gemini) that evaluates the candidate against role requirements. Qualified candidates are logged and get an automatic interview invitation email, while others receive an automatic rejection message, no manual resume reading required.
Candidate shortlisting and interview coordination: High-scoring candidates are automatically pulled and passed to a second AI agent that drafts interview details, sends the candidate a message, retrieves the relevant record, schedules the interview as a calendar event, and notifies the hiring manager, all without manual back-and-forth.
Employee onboarding: When a new employee submits their details, the system cleans the data, compares it against role requirements, sends a welcome message, alerts the manager, and logs an approval record automatically, streamlining the first-day admin work.
Leave request management: When an employee submits a leave request, the system logs the request and notifies the manager. Once the manager approves or rejects it, the employee automatically receives the corresponding confirmation or rejection message, and the status updates in the system in real time.
Outcome: The client's HR team no longer manually screens every resume or chases leave approvals by email, the AI agents handle first-pass candidate evaluation and routine communication, letting the team focus on final decisions instead of admin work.
Starting at$250
Duration2 weeks
Tags
Document Processing
Google Gemini
N8N
API Integration
Business Workflow Automation
Employee Onboarding
HR Automation
Recruitment Automation
Resume Screening
Service provided by
Zakeen Khan Islamabad, Pakistan
AI-Powered HR Management System (Recruitment, Onboarding & LeaveZakeen Khan
Starting at$250
Duration2 weeks
Tags
Document Processing
Google Gemini
N8N
API Integration
Business Workflow Automation
Employee Onboarding
HR Automation
Recruitment Automation
Resume Screening
Project description:
Built a complete HR automation suite in n8n covering four core HR processes, resume screening, candidate shortlisting, employee onboarding, and leave requests, replacing manual HR admin work with AI-driven decision-making and automatic notifications at every stage.
The problem: The client's HR team was manually reviewing every resume submission, coordinating shortlisted candidates by hand, chasing onboarding paperwork, and processing leave requests over email, a process that was slow, inconsistent, and hard to scale as headcount grew.
What I built, across four connected workflows:
AI resume screening: When a candidate submits a resume, the system automatically downloads it, converts it from PDF into structured data, and passes it to an AI recruitment agent (built on Google Gemini) that evaluates the candidate against role requirements. Qualified candidates are logged and get an automatic interview invitation email, while others receive an automatic rejection message, no manual resume reading required.
Candidate shortlisting and interview coordination: High-scoring candidates are automatically pulled and passed to a second AI agent that drafts interview details, sends the candidate a message, retrieves the relevant record, schedules the interview as a calendar event, and notifies the hiring manager, all without manual back-and-forth.
Employee onboarding: When a new employee submits their details, the system cleans the data, compares it against role requirements, sends a welcome message, alerts the manager, and logs an approval record automatically, streamlining the first-day admin work.
Leave request management: When an employee submits a leave request, the system logs the request and notifies the manager. Once the manager approves or rejects it, the employee automatically receives the corresponding confirmation or rejection message, and the status updates in the system in real time.
Outcome: The client's HR team no longer manually screens every resume or chases leave approvals by email, the AI agents handle first-pass candidate evaluation and routine communication, letting the team focus on final decisions instead of admin work.
$250