What's included

• Administrative Support

  • Efficient calendar management (scheduling, rescheduling, reminders, etc.). • Email management, including inbox organization, responding to inquiries and prioritizing important messages. • Travel arrangements: booking flights, and accommodations, and creating detailed itineraries.

• Client Communication

  • Professional and timely email communication on behalf of the executive. • Managing meeting coordination, including drafting agendas and taking minutes.

• Project Management

  • Task delegation and monitoring project progress using tools like Asana or Monday.com. • SOP documentation and updating process workflows as needed. Data Management • Organizing and maintaining important documents and files for easy access. • Creating and managing reports (e.g., performance reports, lead generation updates).

• Process Improvement

  • Identifying opportunities for efficiency enhancements in workflows and operations. • Implementing automation solutions to save time (e.g., via Google Apps Script, Zapier).

• Marketing Support

  • Lead generation and prospecting using tools like Google Sheets. • Social media support, including content creation, scheduling, and basic analytics reporting.

• Gatekeeping

  • Prioritizing and filtering tasks, meetings, and communications to optimize the executive’s time. • Acting as the primary point of contact for inquiries and escalating as needed.