Summary

FAQs

• What types of organizations can use Smart Registration Forms?

  Smart Registration Forms are designed for a wide range of healthcare environments, including private clinics, outpatient centers, multi-location practices, hospitals, and healthcare networks, as well as organizations onboarding clinical and non-clinical staff.

• What information can be captured using these forms?

  The forms support patient demographics, medical history, insurance details, consent forms, compliance acknowledgments, and full employee onboarding data. Fields can be customized based on workflow and regulatory requirements.

• Do the forms integrate with existing EHR or EMR systems?

  Yes. The solution integrates bi-directionally with leading EHR/EMR systems such as Epic and Cerner using HL7 and FHIR APIs, allowing automatic data push and pull without manual re-entry.

• How does the system improve data accuracy?

  Accuracy is ensured through real-time validation, mandatory fields, structured data formats, and API-based lookups. This significantly reduces inconsistencies, missing information, and manual transcription errors.

• Is the solution compliant with healthcare regulations?

  Yes. Smart Registration Forms are designed to meet HIPAA, GDPR, and CCPA requirements. They include secure data handling, immutable audit trails, role-based access control, and compliance-ready documentation.

• What security measures are in place?

  The platform uses AES-256 encryption, RBAC, multi-factor authentication, regular security audits, and disaster recovery processes aligned with NIST and ISO 27001 standards.

• Can patients or employees complete forms on their own devices?

  Yes. The solution supports secure portals and self-check-in kiosks and is fully responsive across mobile devices, tablets, and desktops.

• How long does implementation typically take?

  Implementation usually takes 5–7 weeks, depending on scope. This includes discovery, configuration, system integration, user acceptance testing, staff training, and go-live support.

• What is the starting cost of the solution?

  Pricing starts from $13,500. Final cost depends on the number of users, level of customization, integrations, data migration needs, and ongoing support requirements.

• Is this a ready-made product or a custom solution?

  Smart Registration Forms are developed as a custom solution tailored to each organization’s workflows, systems, and compliance needs rather than a one-size-fits-all product.