Execitive & Admin Assistant

Alicia Nday

(0)

Starting at

$

100

About this service

Summary

Duties
- Establish a database with all the records and the information needed for each buyer
- Register every cash voucher take from all the buyers in order to help make a follow up of each amount taken
- Maintain an update of every cash voucher according to each buyer with their supporting documents(bills) in order to know how the money was spent
- Make a close check up with the link between the receipt note and purchase order. In case of any error meet up with the person in charge for more explanation on the matter
- Assist the Finance in writing correspondence letters, reconciliation of accounts with the banks
- Assist in establishing transfer slip in tally as well as excel file
- Carry out a detailed follow-up of the clearance of purchase orders with the materials recorded as delivered on every site to the acknowledgment of receipt note on site
- Maintain a records of database of all the materials purchased by the company from the quarry
- The records will help reconcile if there is no difference between the quantity invoiced by the suppliers with our records
To expedite the movement of materials and parts between vendors and users in production areas that are in need according to predetermined production schedules and ordering priorities
- Cooperating with the general manager, and assisting with anything from project planning to staff management.
- Nurturing positive working relationships with staff.
- Delegating daily tasks.
- Addressing any issues in a timely fashion.
- Supervising staff and controlling merchandise.
- Ensuring company policies and procedures are followed up

What's included

  • Executive assistant deliverables

    This includes creating and distributing meeting agendas, researching and compiling relevant background information, preparing presentation materials, coordinating with attendees, and ensuring that all necessary resources are available for a productive meeting. 2. Travel Arrangements: this involves booking flights, hotels, and transportation, organizing itineraries, ensuring travel documents are up to date, and providing any necessary travel-related information or assistance.

  • Assistant admin deliverables

    Administrative Assistant Deliverables: 1. Calendar Management:This includes scheduling appointments, meetings, and events, coordinating availability among team members, sending meeting invitations, and providing timely reminders to ensure everyone is aware of upcoming commitments. document and file management. This involves organizing and maintaining electronic and physical files, creating and updating spreadsheets or databases, managing correspondence, and ensuring records are accurate and easily accessible. .

Skills and tools

Database Administrator
Tally

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