Property management accounting requires specialized bookkeeping because it involves multiple properties, tenants, owner funds, and trust accounts. Accurate tracking of rent income, property expenses, and owner balances is essential to maintain reliable financial records.

I provide advanced property management bookkeeping for companies using Buildium and AppFolio. My role is to maintain clean and structured financial records so property managers can clearly track rental performance, tenant balances, and owner distributions.

Many property management businesses face issues such as unreconciled trust accounts, incorrect tenant charges, missing expense allocations, or inaccurate owner statements. I focus on maintaining accurate accounting records across properties so your system remains organized and reporting remains reliable.

In addition to monthly bookkeeping, I also help prepare vendor payment summaries and 1099 reports so your records are ready for year-end tax filing.

This service is designed for property managers and real estate companies that need professional bookkeeping support for Buildium or AppFolio systems.

Review rent payments and tenant charges

Monitor tenant ledgers and outstanding balances

Verify rent allocations and payment postings

Review late fees and tenant charges

Record and categorize property expenses

Allocate expenses correctly to each property

Monitor vendor payments and reimbursements

Review property-level cost accuracy

Track owner balances and equity

Verify management fees

Review owner distributions and payouts

Validate owner financial statements

Reconcile operating bank accounts

Reconcile trust accounts used for rent collections

Verify rent deposits and disbursements

Identify discrepancies between bank records and software

Track security deposit balances

Verify tenant move-in and move-out adjustments

Maintain accurate liability tracking for deposits

For U.S. property management businesses, I can also help with:

Preparing 1099 vendor payment reports

Reviewing vendor payment records

Identifying vendors requiring 1099 reporting

Organizing records for year-end filing

This helps ensure your vendor payments are properly tracked and ready for tax reporting.

Financial records are reviewed regularly to maintain accurate property accounting:

Property-level Profit & Loss

Rent roll verification

Owner statement review

Bank and trust account reconciliation

Income and expense allocation across properties

These steps ensure your financial records remain organized, transparent, and ready for owner reporting or year-end accounting.

QuickBooks Online (when integrated)

Xero (when used for external accounting)

Property management companies

Real estate portfolio managers

Real estate investors managing multiple rental units

Businesses using Buildium or AppFolio for property accounting

Please send a message before ordering so I can review:

Number of properties or rental units

Monthly transaction volume

Bank accounts and trust accounts involved

Current Buildium or AppFolio setup

This helps determine the correct bookkeeping scope for your property management operations.