Virtual Assistant for Coaches and CEOs | Workflow AutomationElijah Falode
I help coaches and training companies stay organized and stress-free by managing calendars, automating workflows, and handling appointments. Using tools like Zapier, Make, and Notion and Google Apps, I simplify your daily operations so you can focus on teaching and growing your impact. Think of me as your behind-the-scenes partner keeping everything running smoothly.
What's included
Calendar & Session Management Setup
Streamline your training or coaching schedule with organized calendars, automated session reminders, and integrated client scheduling tools.
Outcome:
A structured, conflict-free calendar system that keeps you and your participants aligned, saving hours of manual coordination.
Automated Trainee Onboarding System
Design and implement an automated onboarding workflow using tools like Zapier, Make.com, or Airtable to handle registrations, welcome emails, and document sharing.
Outcome:
A seamless onboarding process that enhances participant experience and reduces administrative workload.
Workflow Automation & Program Optimization
Build end-to-end automation to connect your tools (Notion, Airtable, scheduling apps, etc.)—from registration to post-session follow-up.
Outcome:
An efficient, hands-off system that ensures your coaching or training programs run smoothly, consistently, and professionally.
FAQs
I can automate your registration forms, onboarding emails, class scheduling, reminders, and progress tracking using tools like Zapier or Make. This reduces manual follow-up and ensures a smooth experience for your clients or students.
No, not at all. I can help you set up and integrate the tools from scratch-including choosing the right platforms for your specific workflow and training structure.
I sync all appointments, coaching sessions, and events across Google Calendar, Outlook, or your preferred system. I also add reminders, color codes, and automated updates so you never miss a session.
Yes. I manage both personal coaching sessions and group training classes, including setting recurring events, sending reminders, and updating registrants automatically.
I provide weekly summaries (or as preferred) showing completed automations, pending tasks, and workflow improvements. Communication happens via Slack, WhatsApp, or email -whatever you prefer.
Most automation systems can be set up and tested within 3–5 business days, depending on the complexity of your workflow and number of tools to integrate.
I combine administrative precision with deep automation expertise. Beyond managing schedules, I design smart systems that save time, improve communication, and create a professional experience for your students or clients.
Starting at$35 /hr
Tags
Calendly
Canva
Google Calendar
Make
Zapier
Ad Copywriter
Executive Assistant
Virtual Assistant
Service provided by
Elijah Falode Ibadan, Nigeria
- $1k+
- Earned
- 2
- Paid projects
- 4.63
- Rating
- 103
- Followers
Virtual Assistant for Coaches and CEOs | Workflow AutomationElijah Falode
Starting at$35 /hr
Tags
Calendly
Canva
Google Calendar
Make
Zapier
Ad Copywriter
Executive Assistant
Virtual Assistant
I help coaches and training companies stay organized and stress-free by managing calendars, automating workflows, and handling appointments. Using tools like Zapier, Make, and Notion and Google Apps, I simplify your daily operations so you can focus on teaching and growing your impact. Think of me as your behind-the-scenes partner keeping everything running smoothly.
What's included
Calendar & Session Management Setup
Streamline your training or coaching schedule with organized calendars, automated session reminders, and integrated client scheduling tools.
Outcome:
A structured, conflict-free calendar system that keeps you and your participants aligned, saving hours of manual coordination.
Automated Trainee Onboarding System
Design and implement an automated onboarding workflow using tools like Zapier, Make.com, or Airtable to handle registrations, welcome emails, and document sharing.
Outcome:
A seamless onboarding process that enhances participant experience and reduces administrative workload.
Workflow Automation & Program Optimization
Build end-to-end automation to connect your tools (Notion, Airtable, scheduling apps, etc.)—from registration to post-session follow-up.
Outcome:
An efficient, hands-off system that ensures your coaching or training programs run smoothly, consistently, and professionally.
FAQs
I can automate your registration forms, onboarding emails, class scheduling, reminders, and progress tracking using tools like Zapier or Make. This reduces manual follow-up and ensures a smooth experience for your clients or students.
No, not at all. I can help you set up and integrate the tools from scratch-including choosing the right platforms for your specific workflow and training structure.
I sync all appointments, coaching sessions, and events across Google Calendar, Outlook, or your preferred system. I also add reminders, color codes, and automated updates so you never miss a session.
Yes. I manage both personal coaching sessions and group training classes, including setting recurring events, sending reminders, and updating registrants automatically.
I provide weekly summaries (or as preferred) showing completed automations, pending tasks, and workflow improvements. Communication happens via Slack, WhatsApp, or email -whatever you prefer.
Most automation systems can be set up and tested within 3–5 business days, depending on the complexity of your workflow and number of tools to integrate.
I combine administrative precision with deep automation expertise. Beyond managing schedules, I design smart systems that save time, improve communication, and create a professional experience for your students or clients.
$35 /hr