Virtual Assistant for Coaches and CEOs | Workflow Automation
Starting at
$
35
/hrAbout this service
Summary
FAQs
1. What kind of tasks can you automate for my training or coaching business?
I can automate your registration forms, onboarding emails, class scheduling, reminders, and progress tracking using tools like Zapier or Make. This reduces manual follow-up and ensures a smooth experience for your clients or students.
2. Do I need to already have tools like Zapier or Calendly set up?
No, not at all. I can help you set up and integrate the tools from scratch-including choosing the right platforms for your specific workflow and training structure.
3. How do you ensure my calendar stays organized and up to date?
I sync all appointments, coaching sessions, and events across Google Calendar, Outlook, or your preferred system. I also add reminders, color codes, and automated updates so you never miss a session.
4. Can you handle both one-on-one and group training schedules?
Yes. I manage both personal coaching sessions and group training classes, including setting recurring events, sending reminders, and updating registrants automatically.
5. How do you communicate progress or updates?
I provide weekly summaries (or as preferred) showing completed automations, pending tasks, and workflow improvements. Communication happens via Slack, WhatsApp, or email -whatever you prefer.
6. How quickly can you build and launch an automation system?
Most automation systems can be set up and tested within 3–5 business days, depending on the complexity of your workflow and number of tools to integrate.
7. What makes your service different from other virtual assistants?
I combine administrative precision with deep automation expertise. Beyond managing schedules, I design smart systems that save time, improve communication, and create a professional experience for your students or clients.
What's included
Calendar & Session Management Setup
Streamline your training or coaching schedule with organized calendars, automated session reminders, and integrated client scheduling tools. Outcome: A structured, conflict-free calendar system that keeps you and your participants aligned, saving hours of manual coordination.
Automated Trainee Onboarding System
Design and implement an automated onboarding workflow using tools like Zapier, Make.com, or Airtable to handle registrations, welcome emails, and document sharing. Outcome: A seamless onboarding process that enhances participant experience and reduces administrative workload.
Workflow Automation & Program Optimization
Build end-to-end automation to connect your tools (Notion, Airtable, scheduling apps, etc.)—from registration to post-session follow-up. Outcome: An efficient, hands-off system that ensures your coaching or training programs run smoothly, consistently, and professionally.
Example projects
Recommendations
(4.8)
Client • Oct 30, 2025
Recommended
Working with Elijah Falode was a rewarding experience - his KDP formatting, layout, and cover design skills, combined with his collaborative approach, made the book project seamless and enjoyable. Highly recommended!
Client • Oct 7, 2025
Recommended
I had the pleasure of working with Elijah Falode on my first book about emerging technologies. He has a rare talent for turning complex ideas into clear and compelling stories. Elijah quickly understood the essence of what I wanted to say and helped me bring structure, flow, and depth to the narrative, without ever losing my own voice. I really valued his curiosity, professionalism, and genuine interest in the bigger picture. Working with him was not just productive, but truly enjoyable.
Client • Oct 7, 2025
Recommended
I had the opportunity to work with Elijah on several projects, particularly WordPress website development & management, as well as HubSpot email campaigns. Elijah is a reliable and proactive partner who consistently delivers high-quality work and communicates effectively throughout each project.
Client • Oct 5, 2025
Recommended
Elijah Falode is an exceptional professional who combines deep expertise in academic writing, course development, and technical communication. His ability to turn complex ideas into clear, engaging content stands out, and his dedication to quality and detail makes every project he works on truly outstanding. Highly reliable, creative, and professional, Elijah consistently delivers excellent results.
