Your business shouldn't depend on you personally managing emails, chasing follow-ups, managing calendars, updating your CRM, coordinating tasks, and keeping the day-to-day operations moving.

That's where I come in.

I'm Adaobi, an Executive Virtual Assistant and Business Operations Support Specialist with 8+ years of combined experience supporting founders, CEOs, executives, consultants, business owners, and busy professionals. I take ownership of the administrative and operational side of your business, handling emails, calendars, follow-ups, CRM updates, SOP creation and documentation, and day-to-day operations while you focus on running and growing your business.

How I Can Support You as Your Executive Virtual Assistant & Administrative Support

✅ Email & Inbox Management: inbox organization, email triage, prioritization, replies, follow-ups, and cleanup, including cleaning 3,000+ emails in approximately 30 minutes using bulk filters and automated labeling

✅ Calendar Management & Scheduling: calendar organization, meeting scheduling, recurring meetings, time-zone coordination, buffers, and preventing scheduling conflicts

✅ Meeting Support: meeting preparation, agendas, note-taking, action-item tracking, and follow-up coordination

✅ Administrative Support: document preparation, spreadsheets, reports, data entry, online research, file organization, and other recurring administrative tasks

✅ CRM Management: contact management, data entry, CRM cleanup, pipeline updates, customer records, and follow-up tracking

✅ Project & Task Coordination: coordinating projects, deadlines, tasks, and follow-ups across Monday, Trello, Asana, ClickUp, and Notion ✅ Operations & Workflow Support: organizing processes, improving workflows, maintaining SOPs, and reducing repetitive manual work

✅ Process Documentation: creating and maintaining SOPs, checklists, workflows, and documentation so important processes don't depend on memory ✅ Client & Customer Communication: professional email communication, follow-ups, customer support, and keeping conversations organized ✅ Research & Reporting: online research, information gathering, spreadsheets, reports, and business documents that support better decisions

✅ Invoicing & Administrative Bookkeeping Support: basic invoicing administration, expense organization, payment follow-ups, and related administrative tasks

Tools I Work With

Google Workspace, Microsoft Office, Microsoft Excel, Google Sheets, Gmail, Outlook, Slack, Zoom, Google Meet, HubSpot, Zendesk, Intercom, Zapier, Monday, Trello, Asana, ClickUp, Notion, DocuSign, Calendly, Mailchimp, Canva, Dropbox, OneDrive, ChatGPT, Claude, and Gemini.

I'm comfortable working across time zones, adapting to existing systems, and learning new platforms quickly.

What You Can Expect From Me

I don't wait to be told what needs to be done. I integrate into your existing systems, communicate proactively, keep track of details, and take ownership of my responsibilities so you don't have to constantly follow up.

My goal is simple: keep your administrative work organized, your business operations moving, and your backend under control.

If you need an Executive Virtual Assistant to take ownership of your business operations and administrative support, send me a message. Let's get your backend running smoothly.