Premium Executive Assistant Support for Visionary Leaders

Alejandro Villafrade

Starting at

$

25

/hr

About this service

Summary

I offer high-level Executive Assistant support designed to help founders and busy professionals stay focused and organized. From proactive inbox and calendar management to travel coordination and workflow optimization, I bring structure and strategic support to your daily operations. My attention to detail, communication skills, and reliability make me a trusted partner, not just a task manager.

FAQs

  • What kind of tasks can you handle as an Executive Assistant?

    I can manage your calendar, inbox, meeting scheduling, travel planning, document prep, SOPs, CRM updates, and light project or marketing coordination. I tailor my support to your unique needs.

  • How do we communicate and collaborate?

    I’m flexible — I use tools like Slack, Zoom, Google Workspace, ClickUp, Trello, and email. We’ll agree on a communication rhythm and preferred tools during onboarding.

  • How do you handle confidentiality and sensitive information?

    Confidentiality is a top priority. I treat all data with discretion and can sign an NDA if needed. You’ll also retain full control over what access I’m given.

  • What time zone do you work in, and do you offer flexible hours?

    I’m based in EST, but I’m flexible and happy to adapt to your preferred working hours whenever possible.

  • Do you offer long-term or retainer support?

    Yes! I offer weekly and monthly support options. Many of my clients work with me long-term, and I’m happy to grow with your business.

What's included

  • Strategic Inbox Management & Weekly Email Brief

    I will organize your inbox, prioritize critical emails, draft responses as needed, and deliver a weekly summary highlighting action items, flagged conversations, and suggested follow-ups — ensuring nothing falls through the cracks.

  • Optimized Calendar & Time Block Strategy

    Your calendar will be streamlined to reflect your priorities. I’ll manage scheduling, prevent overlaps, and organize time blocks for deep work, breaks, and essential meetings. A summary of adjustments and priority shifts is provided weekly.

  • Executive Travel Itinerary & Contingency Plan

    Receive a detailed, fully coordinated travel itinerary including flight, hotel, transport, meeting times, time zones, and restaurant bookings — plus backup options for last-minute changes. Delivered in a clean, mobile-friendly format.

  • SOP or Workflow Optimization Document

    I’ll audit one recurring process (like meeting prep, onboarding, or daily scheduling) and deliver an updated SOP or workflow suggestion in Notion or Google Docs. This includes clear steps, roles, and automation suggestions where applicable.

  • Weekly Executive Summary Report

    A customized report that recaps the week: completed tasks, upcoming priorities, delegated items, pending approvals, and blockers. Keeps you informed without needing to dig through threads or dashboards.

Skills and tools

Executive Assistant

Personal Assistant

Virtual Assistant

Dubsado

Dubsado

Expensify

Expensify

Gmail

Gmail

Google Calendar

Google Calendar

Trello

Trello