Premium Executive Assistant Support for Visionary LeadersAlejandro Villafrade
I offer high-level Executive Assistant support designed to help founders and busy professionals stay focused and organized. From proactive inbox and calendar management to travel coordination and workflow optimization, I bring structure and strategic support to your daily operations. My attention to detail, communication skills, and reliability make me a trusted partner, not just a task manager.
What's included
Strategic Inbox Management & Weekly Email Brief
I will organize your inbox, prioritize critical emails, draft responses as needed, and deliver a weekly summary highlighting action items, flagged conversations, and suggested follow-ups — ensuring nothing falls through the cracks.
Optimized Calendar & Time Block Strategy
Your calendar will be streamlined to reflect your priorities. I’ll manage scheduling, prevent overlaps, and organize time blocks for deep work, breaks, and essential meetings. A summary of adjustments and priority shifts is provided weekly.
Executive Travel Itinerary & Contingency Plan
Receive a detailed, fully coordinated travel itinerary including flight, hotel, transport, meeting times, time zones, and restaurant bookings — plus backup options for last-minute changes. Delivered in a clean, mobile-friendly format.
SOP or Workflow Optimization Document
I’ll audit one recurring process (like meeting prep, onboarding, or daily scheduling) and deliver an updated SOP or workflow suggestion in Notion or Google Docs. This includes clear steps, roles, and automation suggestions where applicable.
Weekly Executive Summary Report
A customized report that recaps the week: completed tasks, upcoming priorities, delegated items, pending approvals, and blockers. Keeps you informed without needing to dig through threads or dashboards.
FAQs
I can manage your calendar, inbox, meeting scheduling, travel planning, document prep, SOPs, CRM updates, and light project or marketing coordination. I tailor my support to your unique needs.
I’m flexible — I use tools like Slack, Zoom, Google Workspace, ClickUp, Trello, and email. We’ll agree on a communication rhythm and preferred tools during onboarding.
Confidentiality is a top priority. I treat all data with discretion and can sign an NDA if needed. You’ll also retain full control over what access I’m given.
I’m based in EST, but I’m flexible and happy to adapt to your preferred working hours whenever possible.
Yes! I offer weekly and monthly support options. Many of my clients work with me long-term, and I’m happy to grow with your business.
Starting at$25 /hr
Tags
Dubsado
Expensify
Gmail
Google Calendar
Trello
Executive Assistant
Personal Assistant
Virtual Assistant
Service provided by
Alejandro Villafrade Los Angeles, USA
Premium Executive Assistant Support for Visionary LeadersAlejandro Villafrade
Starting at$25 /hr
Tags
Dubsado
Expensify
Gmail
Google Calendar
Trello
Executive Assistant
Personal Assistant
Virtual Assistant
I offer high-level Executive Assistant support designed to help founders and busy professionals stay focused and organized. From proactive inbox and calendar management to travel coordination and workflow optimization, I bring structure and strategic support to your daily operations. My attention to detail, communication skills, and reliability make me a trusted partner, not just a task manager.
What's included
Strategic Inbox Management & Weekly Email Brief
I will organize your inbox, prioritize critical emails, draft responses as needed, and deliver a weekly summary highlighting action items, flagged conversations, and suggested follow-ups — ensuring nothing falls through the cracks.
Optimized Calendar & Time Block Strategy
Your calendar will be streamlined to reflect your priorities. I’ll manage scheduling, prevent overlaps, and organize time blocks for deep work, breaks, and essential meetings. A summary of adjustments and priority shifts is provided weekly.
Executive Travel Itinerary & Contingency Plan
Receive a detailed, fully coordinated travel itinerary including flight, hotel, transport, meeting times, time zones, and restaurant bookings — plus backup options for last-minute changes. Delivered in a clean, mobile-friendly format.
SOP or Workflow Optimization Document
I’ll audit one recurring process (like meeting prep, onboarding, or daily scheduling) and deliver an updated SOP or workflow suggestion in Notion or Google Docs. This includes clear steps, roles, and automation suggestions where applicable.
Weekly Executive Summary Report
A customized report that recaps the week: completed tasks, upcoming priorities, delegated items, pending approvals, and blockers. Keeps you informed without needing to dig through threads or dashboards.
FAQs
I can manage your calendar, inbox, meeting scheduling, travel planning, document prep, SOPs, CRM updates, and light project or marketing coordination. I tailor my support to your unique needs.
I’m flexible — I use tools like Slack, Zoom, Google Workspace, ClickUp, Trello, and email. We’ll agree on a communication rhythm and preferred tools during onboarding.
Confidentiality is a top priority. I treat all data with discretion and can sign an NDA if needed. You’ll also retain full control over what access I’m given.
I’m based in EST, but I’m flexible and happy to adapt to your preferred working hours whenever possible.
Yes! I offer weekly and monthly support options. Many of my clients work with me long-term, and I’m happy to grow with your business.
$25 /hr